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Registration Dates, Policies and Procedures

FALL 2021 ATTENDANCE NOTICE! 7.1.21

At this time, all fall 2021 courses will be delivered in an in-person (face-to-face) modality only. There are no plans to offer remote, hybrid or online courses at Augustana this fall. 

 

NOTE: It is the responsibility of the student to check and maintain a current and accurate course schedule at all times, by reviewing the official schedule on Arches. Students are expected to do this as they register and immediately after an official enrollment change has been made within the published deadlines and according to published college policies.

All published dates and deadlines are strictly enforced. Students should plan ahead by completing the appropriate electronic enrollment forms to obtain all required approvals prior to the published deadlines. Petitions requesting late enrollment changes are required after deadlines and are approved only under rare circumstances (fees apply.) Only Arches reflects the official enrollment with the college. 

 

Registration Dates and Processes

Updated 9.29.21

IMPORTANT updated information was sent to students via email week 8. See March 31, 2021 email sent to all students HERE. Some of that information appears below.  All students should see their advisor prior to making enrollment decisions. Please read the following information very carefully. 

 

    Fall Advising and Registration 2021 (for J-term 2022 and Spring 2022)

    J-term Arches registration reopens begin during week 6 of fall semester with new first-year and new transfer students, followed by week 7 for continuing students. Please consult the list of J-term courses appropriate for first-year students. Generally adding beyond the published caps in J-term courses are not approved, so students are encouraged to find an open section.  Add requests for J-term may be made using the online add form.  While some courses will have some remote learning component, a few courses will be taught completely online. As you choose the terms to search for section in Arches Self-Service, please be aware of this coding to help you find the correct term: 

    • J-Term 2021-22 (20212J)
    • Spring Term 2020-21 (20213SP) see your Arches report for your assigned time

    Spring Advising and Registration 2022 (for fall 2022 and J-term 2023)

    Registration times will be set and sent to all students by the end of week 9. Please consult the list of J-term courses appropriate for first-year students. Generally adding beyond the published caps in J-term courses are not approved, so students are encouraged to find an open section.  Add requests may be made using the online add form.  While some courses may have some remote learning component, all course will be taught in a face-to-face modality. As you choose the terms for registration in Arches and Self-Service, please be aware of this coding to help you find the correct term: 

    • Fall Semester (20221FA)
    • J-Term 2021-22 (20222J)

    General Policies

    New first year and new transfer students should communicate with their first-year/transfer advisor to discuss schedule changes since your choices may impact what you plan to do spring semester. 

    The Self-Service Registration module went live in the registration menu in Arches in April 2020. The Search, Register and Drop link is no longer active. The new Self-Service is the way you will register for courses from this point forward. It is very important to familiarize yourself with the new registration module in advance of registration. 

    Your next chance to register. See the Academic Calendar for all dates and deadlines and check your report in Arches. 

    Restrictions: All advisor restrictions were posted week 7 and remain in place unless previously cleared by your advisor. All students will need to "meet" with their current advisor(s) to lift restrictions prior to registration. Advisors may lift restrictions through their Arches report at any time. If you have a hold from the business office or another department you will need to contact that office to inquire about removing the hold. Students should visit their report in Arches titled "My Registration Information" to see the date, time and any active restrictions that will prevent registration. 

    Registration Waves (applies to assigned registration windows only, not Open Registration periods): Students are assigned a registration time based on their cohort. Each cohort of students is divided into ten smaller registration waves during each registration week. Transfer students are sorted into a cohort grouping that most closely approximates their classification based on their term of initial enrollment, credits transferred and total credits earned. All waves are assigned by legal last name and will roll into the registration system every 20 minutes on the first day of registration starting at 5 am and continue until 8 am. Registration groups will be flipped and rotated each semester to help create a balance. The registration waves matrix is updated each semester and the most current matrix appears below for your reference. Students will not be sorted according to credits or allowed to 'cut in line' due to credits. 

    Courses Requiring Permission or Pre-Enrollments: Any departments seeking to pre-enroll students inot courses, such as senior inquiry, must complete online add forms for each student. Students seeking to enroll in courses requiring permission will need to complete the online add form after their registration window opens. 

    Electronic Add form replaces add slip: The college no longer uses paper add permits. For courses you are not able to add through Arches, such as independent or directed study, courses requiring permission, courses where you have not met the prerequisites and courses that are full and do not have a wait list, you may submit an electronic add form AFTER your registration window has opened. Please consult with your advisor and the instructor before completing the form.

    Getting Help: We have developed some Tips & Tricks to help you navigate registration successfully. If you experience technical or login issues you need to contact the helpdesk@augustana.edu. For other inquiries, please contact us by email for a response. Only your advisor can lift an advisor hold, so pleae contact yoru advisor with those questions.   

    To check your schedule: During assigned registration windows and after students complete their registration, they are encouraged to logout of Arches and check their schedule. Go here to check your schedules. During Open Registration windows and other non-registration times, students may check their schedules through the My Class Schedule link in Arches. 

    Declaring your major: Major/minor declaration forms and advisor changes are processed according the deadlines on the Academic Calendar. The online form is available during these times. Forms can take up to 10 days to process (or longer if registration is open), so if you need to meet with an advisor and please plan to meet with your current advisor(s) if you submit your forms within that time frame.

    Providing Feedback: We are always seeking feedback on the registration experience. If you'd like to provide feedback on your registration experience, please complete this brief form.   

    QUESTIONS!? 

    Please consult the information below for the appropriate resource before responding to this email. Check email for the messages you may have received about major declaration, restrictions, advising and registration and the Registration Tips and Tricks page for additional help. 

    • Seek out your advisor. 
    • Consult the current Academic Calendar for important dates and deadlines.
    • Visit the COVID-19 Response Policies Website for lots of great resources. 
    • See the 2021-22 Academic Catalog
    • Contact the Advising Office
    • Contact the Office of the Registrar.
    • Contact the Financial Aid Office
    • Contact the Athletic Department. 

    See more helpful links in the banner above. ​​​​​​


    How will Advising work over distance?  

    Your advisor will reach out to you to set up a virtual advising appointment. You’ll cover the same topics you typically cover. Remember that you MUST meet with your advisor prior to registration. Also remember that you must meet with your advisor for each of your majors. Your advisor will only lift your advising restriction AFTER your meeting. You might want to think about the entire 2020-2021 academic year as you schedule Fall and J-term classes to be sure you leave the appropriate number of credits for your Spring Term classes.

    How has registration changed in the last 18 months? 

    In many ways, registration remains the same. After meeting with your advisor, and before your registration time, you will add many choices for possible courses to your shopping cart in Arches for both Fall semester and J-term. When it is your time to register, you will login to Arches and complete your schedule.

    Since fall 2019, SGA, ITS and the Office of the Registrar have worked to find new strategies to improve the student registration experience. The early morning hours will continue to be used for registration to preserve the time between 8:30 am - 4:30 pm for coursework, group activities, individual meetings with advisors and other work previously assigned for the class day. 

    Based on student survey feedback and many tests to our technologies, we divide each class of students into ten smaller groups during each registration week. Those groupings are assigned by legal last name and will roll into the registration system every 20 minutes on the first day of registration starting at 5:00 am and continue until 8:00 am. Registration groups will be flipped and rotated each semester to help create a balance. Your registration date/time email will provide your date/time within your cohort. And as always, you will be able to find your date/time and your active restrictions in your report in Arches called My Registration Information

    What if I cannot add a course in Arches? 

    If you cannot add a course in Arches that you require, there may be a way to request an add electronically. Here are the circumstances under which you can request an add of a course electronically: 

    • The course requires permission of the instructor for all students
    • The course requires a prerequisite that I do not have but wish to ask for permission to add anyway
    • The course is an independent or directed study course
    • The course is full and there is NOT a waiting list for the course in Arches

    If your situation falls under one of these criteria, you should complete the electronic add form AFTER your registration time. Forms submitted before your registration time will be deleted. 

    What if I want to drop a course for J term 2022? 

    You can drop any course for next fall or J-term on Arches during your assigned registration time.

    When you have questions, please ask your advisor first, before you reach out to other offices. Your advisor will be able to answer many of your questions and will be able to direct other questions to the right people. 

     

     

    See Academic Calendar for all Published Registration Dates & Deadlines

    REGISTRATION: Registration dates and times are assigned based on the semester in which a student first began their studies at the college. Transfer students are assigned a window within a comparable cohort based on their credits earned at the time of transfer. Registration dates and times, along with active restrictions, are sent to all students approximately 1-2 weeks prior to their registration window. Students may also find this information posted to their registration information report in Arches. Students are divided into smaller groups within each cohort by last name and those groups are rotated each registration period.  

    ADDING: See Academic Calendar for exact dates. Thursday and Friday of week 2, changes by paper petition only, with late fees assessed starting in Week 3. 

    All adds for second 7 week courses must be by by online form only.

    DROPPING and COURSE WITHDRAWAL: Just prior to semester start through Wednesday of Week 2 - only through Arches. See Academic Calendar for exact dates. After this date changes by online form only. Fees and petitions required after deadlines.

    LATE ENROLLMENT CHANGES: Requests for late enrollment changes are rarely approved. Requests require a petition to AS&D and must meet very specific guidelines. See the catalog policies on registration and attendance for details. 

     

    NOTES: Instructors may drop you from the roster for failure to attend the first two class meetings and allow another student to add, however, it is the responsibility of the student to check and maintain a current and accurate course schedule.

    If you have questions about a particular class that meets a shorter period than the 14-week schedule, please consult the above deadlines carefully or contact our office and your instructor about specific add and drop procedures for that course. A complete list of dates and deadlines appears on the Academic Calendar.