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Registration, Enrollment & Attendance

2019-20 IN-PROGRESS
 

STUDENT RESPONSIBILITY: While the senior audit, program evaluation, academic support resources, as well as academic guidance from  faculty and advisors are all available to every student at no additional cost, these resources are provided for use in planning only. It is the responsibility of the student to report any printed error to the Office of the Registrar within one year. The responsibility for understanding and meeting degree requirements rests entirely with the student.

DEADLINES: It is the responsibility of the student to check and maintain a current and accurate course schedule at all times by reviewing the official schedule on Arches. Students are expected to do this as they register for the next term and immediately after an official enrollment change has been made within the published deadlines and according to published college policies. Students should plan ahead with add/drop permits to obtain all required signatures prior to the deadlines. Students unable to locate an instructor may seek out a department chair for signatures or those needing the signature of an advisor should seek assistance in the Advising Center in CORE or Academic Affairs in Founders Hall. Petitions may be required for missed deadlines and approval to add/drop after deadlines are made only under rare and exceptional circumstances (fees apply.) Only Arches reflects the official enrollment with the college. All published dates and deadlines are strictly enforced to meet compliance standards. No unregistered student will be permitted to register for the term after day five. Academic Programs and access to Arches for unregistered students will be promptly ended after the published deadline and students must vacate campus housing immediately. 

Attendance policies

Students are expected to attend classes for which they have registered, and any exceptions to this rule will be made explicit by the instructor at the first class meeting. Any individual who is attending a course section must be properly registered for the course by 4:30 pm on Friday of the first week of the semester (day two for J-term.) No student will be permitted to register or attend the term after this deadline. Individuals not properly registered for a course should not be permitted to further attend the course and their name should be reported immediately to the Office of the Registrar. Exceptions to the section attendance policy include college-approved guests, such as prospective students who are officially scheduled through the Office of Admissions, college employees approved in advance by the instructor, other non-student guests not in regular class attendance as approved in advance by the Registrar, instructor, department chair and when necessary, the Office of Campus Security and Public Safety. These guests should be limited to attending one or two class meetings. Visits exceeding this amount require registration and tuition payment.

Deregistration for Non-Attendance

Students are expected to be on campus and attending on the first day of each term. Students not in attendance at the first class meeting are responsible for finding out on their own the instructor’s policy regarding attendance. Instructors may elect to drop a registered student from their course for nonattendance on the first day of the term. 

Students who have exceptional circumstances that require late arrival on day 2 or day 3 of a semester should provide documentation of the emergency to Academic Affairs prior to the start of the term. Students who do not report to their courses by the end of the first week of the semester (day 2 for J-term) will not be permitted to attend for the term regardless of circumstances. Late start for J-term beyond day 2 is not allowed under any circumstances. Failure to report to campus and attend registered courses will result in:

  • automatic deregistration of current coursework
  • dining hall and library card deactivation
  • the student being required to vacate campus housing
  • potential additional late processing fees

Students who have been deregistered for the term must reapply to the College to return to student status in subsequent terms.

Religious Holiday Policy

Augustana College celebrates the importance of religious expression in the lives of our students and “offers every student the opportunity to develop a life-shaping spirituality." (See also The Five Faith Commitments of Augustana College). Consistent with our commitment to creating an academic community that welcomes and respects religious diversity, we commit ourselves to making every reasonable effort to support students in observing major religious holidays without academic or co-curricular penalty.

Students are required to notify their instructor in advance that they must miss class in order to observe a religious holiday and must make prior arrangements with the instructor to complete work missed during their absence. Final exams or other exam week requirements that may overlap with a religious holiday must be petitioned using the Exam Week Policies standards adopted by the faculty.

The Office of Campus Ministries will maintain on its website a calendar of the most important holidays in major religious traditions. While the college encourages students to celebrate any cultural customs and traditions that hold personal significance, we are not able to excuse students from class attendance or participation in course requirements for cultural observations.  

Questions that arise in carrying out this policy should be addressed to the College Registrar or the Office of Academic Affairs.

Approved by Faculty Senate 12.4.08

 

New students

New students register on designated days in early summer or just prior to Fall Welcome Week. For students entering or returning mid-year, please consult the advising office for the registration event scheduled prior to the start of the term.

Continuing and former students

See the Academic Calendar for the current registration dates and times.

Courses numbered at the 300 and 400 level are intended primarily for students who have earned junior or senior classifica­tion, though sophomores may enroll in upper-division courses with the approval of the academic advisor. First-year students may enroll in any sequential course(s) for which they have already established qualifications.

 

Special Registration Arrangement

When practice facility space is at a premium, the college will institute priority registration for one rotating NCAA varsity athletic program for Spring semester. Implementation will be coordinated annually between the Office of the Registrar and the Athletic Department. Registration procedures will be communicated to the rotating players from the Office of Advising and the Office of the Registrar.  Student-athletes on the designated team must adhere to all other registration policies and procedures, including required advising meetings and clearing all registration restrictions in advance of their priority registration.

Cabinet adopted February 2019

Authentication of identity and registration for summer online courses

Students will register for online summer school courses through Arches. Faculty teaching an online summer course will use Moodle as the learning platform. Students are required to authenticate their identity by logging in to Moodle by using their college-assigned username and password. Students are reminded they should never share their username and password. As a condition of continued enrollment, students have signed the Communication and Technology Acknowledgement form and have read the Honor Code and signed the Honor Pledge.

Auditors

Degree-seeking students needing to repeat a course for proficiency (to improve grade for departmental requirements) must register as an auditor and pay for the course. Audited coursework only appears on the record with "X" and students may not use financial assistance to audit a course. An audited course does not factor in the grade-point average. Non-Augustana students who wish to audit a course must apply using the Special Student Application available on the website and will pay the full tuition fees associated with the coursework. (See Schedule of Student Charges for tuition and fees.) These additional parameters apply to audited courses:

  • Once enrolled in a course for audit, a student is not permitted to change that enrollment status to a credit bearing status.

  • Students enrolled in a course for credit are not permitted to change to audit status once the term has started.

  • Students enrolled for an audit need not complete course assignments or tests unless their home department needs that assessment information for their prerequisite purposes.

  • Audited courses do not serve as prerequisites for other Augustana courses.

  • Audited courses do not count toward full-time status or financial aid calculations, but do count toward calculating tuition credits.

 

Enrollment restrictions

The college may restrict students from enrollment for future terms for a variety of reasons:

  • Failure to adhere to academic or administrative policies or incomplete paperwork
  • Behavioral/disciplinary reasons
  • Medical/health reasons
  • Outstanding financial obligations

Students will be notified in writing (hard copy and/or by email) of these restrictions in time for students to make arrangements to clear the hold in the appropriate administrative office prior to registration. While this is not an exhaustive list, some of the most common requirements for continued enrollment include:

  • Final high school and/or college transcript on file
  • Updated emergency contact information
  • Current immunization records on file
  • Signed honor pledge on file
  • Signed communication agreement on file
  • Completed "Alcohol Edu" online program
  • Completed "Not Anymore" sexual assault awareness training
  • Meeting with an academic advisor
  • Financial Aid documents complete
  • Tuition and fees paid
  • Required service hours complete (as assigned by Dean of Students)
  • Application to graduate complete (for those with senior status)
  • Student is in good academic and social standing with the college
  • Student is deemed to be in good physical and mental health (as determined by the Dean of Students Office)

                                                                                                                      Approved by EPC 10.14.15

Registration Term Credit Limit Policy and Registration Surplus Requests

Students may register for up to 18 credits per semester and one 4-credit J-term experience through Arches. Students seeking to register for a surplus (more than 18 credits in a single term) are required to make a Registration Surplus Request to the Committee on Advanced Standing and Degrees (AS&D) with support of their academic advisor. Only petitions from students with a strong academic record will be considered. Students will be notified by email of the results within two business days. If approved, students are responsible for understanding and monitoring their annual credit limits and, if term surplus approvals take them over the caps noted below, they will be responsible for any overload fees incurred. Completed forms are due to the Office of the Registrar prior to day three of the term of anticipated enrollment surplus. Forms are available in Founders Hall. 

                                                                                                                                      edited for clarification 2.22.19

Overloads

Please see the catalog section of Registration Course Load and Tuition Overload Polices for detailed information. See also the Schedule of Student Charges for overload fees.

Change of registration

A change of registration may be made with the approval of the student’s academic advisor and the instructor, and is valid only when filed and approved by the Office of the Registrar. Students must consult the Academic Calendar for all add/drop/withdrawal deadlines. Students may request an exception to these policies only under rare and exceptional circumstances beyond the student's control. To petition, see the Academic Policy section of the catalog.

Students who wish to petition a change in registration from a previous term due to clerical error must petition the change within one year of the enrollment deadline. Petitions received after this deadline will not be accepted. Late fees apply for missed deadlines (see Schedule of Student Charges .)

In accordance with state regulations, students who drop any coursework after the end of week one of the term will have a "W" (withdrawal) grade marked on the transcript.

Anyone terminating attendance in a course without approval and without following specified procedures will receive an “F” grade in the course.

Students accused of academic dishonesty in a class will not be permitted to drop the course involved until they have either been cleared of the allegation or have the permission of both the instructor and the Dean of Students.

Student schedule

Students will have academic advising assistance available to them in the weeks prior to registration. The college requires all students seek out their academic advisor prior to registration. Arches is available 24 hours a day and displays the student schedule with a secure login. The responsibility for registering for appropriate classes for satisfactory progress toward the degree within all published enrollment deadlines and maintaining an accurate class schedule each term rests entirely with the student.

 

Important dates and deadlines for the term

See the Academic Calendar for exact add and drop deadlines or visit the Office of the Registrar in Founders Hall during business hours (8 a.m. - 4:30 p.m.)  Students submitting add/drop forms will need their own signature as well as advisor and instructor signatures. Incomplete enrollment forms will not be processed.

For information about open courses please consult Arches, the official online catalog or the academic department.

After submitting enrollment permits, students should check Arches the same day to see that their schedules are correct. It is the responsibility of the student to check and maintain a current and accurate course schedule. If you see inconsistencies, please contact the Office of the Registrar immediately.

All drops must be processed in Arches or by by a properly completed form and submitted by the published deadline. Instructors may drop you from the roster for failure to attend the first two class meetings and allow another student to add. However, it is the responsibility of the student to check and maintain a current and accurate course schedule.

A complete list of dates and deadlines appears on the Academic Calendar.

Full-Time Status

As always, consult your academic advisor and your financial aid package before dropping courses that may impact your billing, campus housing eligibility, financial assistance and NCAA eligibility. To maintain full-time status at Augustana, you must have a minimum load of 12 credits per semester.