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Academic Policies

2021-22 new catalog in development
 

Policy Oversight

Academic policies are set by the Augustana College faculty. The Committee on Advanced Standing and Degrees (AS&D) is responsible for overseeing academic policies and degree requirements set forth in the college catalog. The committee consists of a non-voting chair (Registrar) and five faculty members elected every two years.

Statement of AS&D Procedure 

By providing numerous planning tools and opportunities for academic advising, the college makes every attempt to see that all students may graduate with a single major within four years. However, students may choose programs or opportunities that include additional requirements which may extend the degree beyond four years. The student assumes the responsibility for seeing that all requirements are complete regardless of the time required and agrees to pay all tuition and fees associated with those choices. The Committee on Advanced Standing & Degrees (AS&D) does not waive degree requirements, tuition or fees for participation in those programs.

Students who feel they have a rare and exceptional circumstance, may petition for a waiver. Waivers for degree requirements or academic policies must be made by the student in writing to the Office of the Registrar a minimum of two business days prior to a scheduled AS&D meeting. This deadline is typically the Thursday at noon of odd weeks and meetings typically happen on Mondays of even weeks (contact the Office of the Registrar for the exact meeting schedule). Waivers are granted only in rare and exceptional circumstances. In some cases, policy cannot be waived due to state or federal regulations of the Department of Education, or standards set by our auditors and accreditors. Petition forms are available from the Registrar's Office forms page. Petitions expire within 3-5 buinsess days of submission if proper action is not taken. Students will be notified of the committee decision by email within one week of the meeting or within a week of submission of the form for matters considered by the Registrar. Students requiring a printed and signed copy of the committee decision may request one from the Registrar. All approved petition results and actions of the AS&D Committee expire one year from the date of the email notice.

Written appeals to Committee decisions may be made to the Associate Dean in the Office of Academic Affairs within 10 days of the date of the email notification by sending an appeal to academicaffairs@augustana.edu. Appeals will be considered only when it is determined that the committee did not follow faculty policy or committee protocols when a decision was rendered or if new and relevant information becomes available that was not available at the time the petition was considered. 

SPECIAL PANDEMIC NOTE: The pandemic has created challenges for all members of the campus community. The college has enacted and communicated many exisiting and new resources and supports to students to help manage their college experience under the new normal. Students are expected to reachout to campus offices and take advantage of those supports when they are needed and follow all published faculty policies and academic deadlines. The AS&D committee should not be used as a means for seeking exceptions retroactively for students who do not make use of campus supports, nor communicate with campus offices, faculty and advisors in a timely fashion. 

Specific J-Term Policies, Procedures and Deadlines

STUDENT RESPONSIBILITY: While the senior audit, program evaluation, academic support resources, as well as academic guidance from  faculty and advisors are all available to every student at no additional cost, these resources are provided for use in planning only. It is the responsibility of the student to report any printed error to the Office of the Registrar within one year. The responsibility for understanding and meeting degree requirements rests entirely with the student.