Augustana College’s campus is closed Monday, March 16, due to weather conditions. This includes all athletic and evening activities, PepsiCo Recreation Center and Thomas Tredway Library.
Dining services will remain open on a regular schedule.
A non-refundable application fee of $100 is required to submit an application for all study away programs. In addition to the $100 non-refundable application fee, some programs require a $200 program deposit at the time of application. The fee and program deposit can be paid by credit or debit card through the online study away application. Alternatively, students can pay the fee and program deposit by cash or check to the Business Office located on the second floor of Sorensen Hall.
A refund of the $200 program deposit will be given to any student accepted into a program who then withdraws prior to the refund guarantee deadline.
Programs running July 2025-June 2026
Programs running July 2026-June 2027
After the refund guarantee date, any payments that are made on behalf of students, like airfare or other program expenses and fixed costs, will not be refundable.
If a student withdraws after the refund guarantee date, a refund of prepaid monies MAY be allowed if another student from the alternate list for the same program takes the withdrawing student's spot in the program.
In the event that a student withdraws from the program after the refund guarantee date (and the nonrefundable charges are greater than the initial $200 program deposit or any subsequent payments), the student will be billed for the total of nonrefundable charges and shared costs. Failure to make these payments after a program withdrawal can lead to an administrative block on college functions such as registration until the debt is paid to Augustana College. There is no change to this policy as a program nears its departure date or as later payment dates pass, except that the charges deemed nonrefundable are likely to increase as a program nears its departure date.
Students who are removed from a program prior to departure by Augustana College due to a change in their academic eligibility or in response to a disciplinary concern are treated as any other withdrawal and these students are responsible for all program fees or charges as outlined above. This includes any student whose cumulative GPA drops below minimum program requirements, students who are placed on probation or suspension due to honor code violations or who are deemed unfit to travel by the Dean of Students office due to drug, alcohol, Title IX, or other disciplinary violations of the Code of Conduct.
Students who are forced to withdraw from a program prior to departure but after the refund guarantee deadline due to a medical or mental health emergency or at the recommendation of a physician or mental health professional may obtain a full refund of all charges, minus the initial $100 application fee and $200 program deposit. In these cases, students are required to provide an affidavit or letter of endorsement from their physician or mental care professional attesting to their professional recommendation that the student not travel. Failure to provide this statement of support for the withdrawal on medical or mental health grounds at the time of withdrawal will result in students being charged all nonrefundable and shared costs.
In the event that a student must end participation in the program due to medical or mental health concerns during the program itself, the college would retain an amount to cover the non-refundable costs already expended on behalf of that student as well as the student’s portion of the fixed costs. Students who elect to terminate their participation in a program for reasons other than mental or physical health concerns, as well as those who are removed from a program for disciplinary reasons, will receive no refund of charged program expenses and will be charged any additional costs associated with their adjusted itinerary and early return to the United States.
If a student chooses to withdraw from a faculty-led program, the student must send an email to the International and Off-Campus Programs office (IOP) at internationalprograms@augustana.edu. A copy of this withdrawal notification should be provided to the faculty director of the program. The withdrawal date will be considered the date when this email withdrawal request is received. Upon receipt of the withdrawal notice, the director of IOP will contact the business office to authorize the appropriate refund.
A refund of the $200 program deposit will be given to any student accepted into a program who then withdraws prior to the program provider/host university’s refund guarantee deadline.
Study abroad program providers/host universities each have their own withdrawal and refund policies. In the event that a student withdraws after the program provider/host university’s refund date, the student will be responsible for all withdrawal penalties.
In the event that a student withdraws from the program after the program provider/host university’s refund guarantee date and Augustana College is invoiced for program fees, the student will be billed for the total of nonrefundable charges and shared costs. Failure to make these payments can lead to an administrative block on college functions such as registration until the debt is paid to Augustana College.
For programs where the student is invoiced directly for program fees and other expenses by the program provider/host university, the student will be responsible for paying withdrawal penalties directly.
It is the student's responsibility to understand their program provider/host university’s withdrawal and refund policy. Please check your program provider's website or contact them directly for information on their withdrawal and refund policy.
If a student chooses to withdraw, the student must send an email to the International and Off-Campus Programs office (IOP) at internationalprograms@augustana.edu. The student must also inform the program provider/host university of their intent to withdraw. Upon receipt of the withdrawal notice, the director of IOP will contact the business office to authorize the appropriate refund.
