Student Employment Supervisors
Student employment supervisors provide meaningful work experiences while ensuring that hiring, timekeeping, payroll, and performance practices follow Augustana College requirements.
Supervisor Responsibilities
Supervisors are responsible for:
- Using fair and consistent hiring practices.
- Confirming that a student is authorized before allowing any work or required training.
- Providing job-specific onboarding, training, and clear expectations.
- Establishing schedules that do not conflict with classes.
- Monitoring work hours and approving accurate timesheets by the payroll deadline.
- Providing regular feedback and documenting performance concerns.
- Following student employment policies and approved departmental budgets.
- Contacting Student Employment before ending employment because of performance or conduct concerns.
Hire and Manage Student Employees
Supervisors use Augie Works to manage the student employment process:
- Confirm the position and departmental budget
- Post or update the position in Augie Works
- Review and interview applicants
- Submit the hire request
- Wait for confirmation that the student is authorized to work
- Wait for the student to accept the position
- Onboard and train the student
- Review and approve timesheets using TimesheetX in Augie Works
- Manage performance and employment changes
Access Augie Works Supervisor Resources
Important Requirements
Students may not begin working or completing required training until the supervisor receives confirmation that the student is authorized to work. Selecting a student or submitting a hire request does not authorize the student to begin working.
All hours worked, including required training, must be recorded and paid.
Supervisors must ensure that students:
- Do not work during scheduled class time.
- Remain within applicable work-hour limits across all campus positions.
- Record their time completely and accurately.
Supervisors must review and approve accurate timesheets by the established payroll deadline.