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What is acceptable documentation?

In order to determine eligibility for services, Disability & Access Resources requires documentation of the student’s disability. Documentation should be current and relevant to the student’s current needs. Disability & Access Resources reserves the right to request further documentation before granting accommodations.

Documentation should contain the following information:

  • Student’s first and last name.
  • Date of the evaluation or report
  • Clear statement of diagnosed disability or disabilities.
  • Description of the functional effects of the disability or disabilities.
  • Length of the disability impact (in the case of short-term injuries or disabilities)
  • Signature of a licensed professional, qualified in the appropriate specialty area for which accommodations are being requested, and who is not related to the student.
  • Documentation must be in a PDF, fax, or paper format from the licensed professional.

Examples of acceptable documentation:

  • IEP Plan
  • 504 Plan
  • Neuro-psych evaluation
  • Speech-language evaluation
  • Provider Verification of Disability form (coming soon)
  • Detailed letter from a medical provider on letterhead

Types of documentation NOT accepted:

  • A brief note from a doctor that simply requests an accommodation.
  • Information or notes written on prescription pads.
  • Copy of after-care instructions.
  • Documentation of learning disabilities that is not comprehensive or that identifies "learning problems" or "learning challenges" but does not specifically diagnose a learning disability.