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New student checklist spring 2023

This checklist will help you take all the necessary steps to get ready to attend Augustana.

In addition to this checklist, use the Admissions portal to track your progress on critical checklist items.

These items apply to all incoming first-year and transfer students.

Create your account and email

Create your Augustana network account

❑ This step must be completed in one sitting and just one time. Do not proceed with other steps until this one is complete.

Start here at

→ Click on "Set up Student or Employee Account"

→ Enter your student seven-digit ID number, including the leading zero.

→ Agree to the “Communication & Campus Tech Agreement” by clicking on the box.

→ Complete all of remaining steps to successfully set up your account. (Here are step-by-step instructions.)

At the end of this step, you’ll know your username and be enrolled in the password recovery system. If you have problems completing this step, email the ITS Helpdesk or call 309-794-7293.

Access your Augustana email

❑ Log in to your new student email account. Check your inbox frequently for information from the college. If you have problems completing this step, call the ITS Helpdesk at 309-794-7293 or email

Augustana email

Identify your emergency contacts

❑ This step must be complete before you can register for classes.

Log into our Self-Service portal. Under Emergency Contacts, choose "Add New Contact." Fill out the required information and submit. Then choose "Confirm."

Advising and registration

Please do the following steps, in order. The earlier you complete these steps, the more options you have to meet with an advisor and register for your spring classes.

(First, complete all steps above under “Create your Augustana network account," and “Identify your emergency contacts.”)

Complete the Math Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding math placement. You may be required to submit verified ACT/SAT scores or take a placement test to complete this step of your checklist.

Complete the Language Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding World Language courses. You may be required to take a placement test to complete this step of your checklist.

Watch these short videos about academics at Augustana College and your first-semester courses.

Learn about required courses for the major(s) you’re considering. 

❑ Complete your pre-registration form. Your responses will help your advisor guide you in choosing your first semester courses. Allow approximately 15 minutes to complete this form.

❑ Watch your Augustana email for information about advising and registration.


❑ Notify other colleges of your decision to attend Augustana.

❑ Check out our Augustana Bound Instagram and web page.

❑ Parents or guardians, join the Augustana College Parents on Facebook.

Send required records

Send in your academic records

❑ Request final, official transcripts from high schools and colleges attended, due January 6, 2023. 

❑ Complete your Admissions record. ACT/SAT scores are used for course placement and institutional research. If you didn't submit your ACT/SAT scores as part of the Admissions process, please do so now or notify us that you did not take one of these tests.

❑ Request Advanced Placement (AP) scores and International Baccalaureate (IB) and A-Level scores by January 1, 2023.

Once you register for spring classes, you may request an enrollment verification through Arches.

Send your health records

Submit immunization records and COVID vaccination verification.

Submit your insurance records

❑ Please look for an email from Cathy Atkinson with your insurance plan options. International students must provide proof of insurance upon arriving on campus.

Financial aid and billing

Secure financial aid (for domestic students only)

❑ Sign and return your financial aid award notification, either accepting or rejecting each award.

If requested, submit all forms and documents to the Office of Financial Aid to complete the federal verification process.

❑ Notify the Office of Financial Aid of all outside awards you have received by sending a copy of your notification letter from the organization.    

❑ If you are eligible and plan to borrow a Federal Direct Loan, and have not already done so, complete the Loan Agreement for Direct Subsidized/Unsubsidized Loan (MPN) and Loan Entrance Counseling. These documents can be completed at

Arrange for billing (all students)

Set up an Authorized Payer.

Student ID, housing and dining

Get your student credentials

Submit a passport-style photo for your official Augustana ID card.

Residential students pick up their IDs with their keys when they move in. Commuters can get their  IDs from Augustana Police and Public Safety.

Apply for housing

❑ Find out more about living on campus and what to bring with you!

❑ Submit your housing application online at beginning October 24, 2022.

Pay housing deposit by December 19. (Note: International students should pay after receiving their visas.)

❑ For special accommodations in housing, submit your housing application, request for accommodations and medical documentation by the priority deadline of December 19. 


❑ Find out about your meal plans options. Choose your meal plan before you arrive on campus.

Parking and campus jobs

Campus jobs

❑ Considering a job on campus? Determine your eligibility for employment and complete the required forms. Bring the required documents and completed forms when you come to campus.


❑ Parking permits can be purchased in the Facilities Services office Monday - Friday between the hours of 8:00 am - 4:00 pm. Please have your vehicle information with you (make, model, color, year, and plate number) and your payment.

Any questions can be emailed to

For international students

Submit the Travel Plans form so we will know when and how you will arrive.

❑ Secure your U.S. visa and upload a copy in the Admissions portal.

For athletes

❑ Athletes in NCAA sports must complete the Student Athlete Sports Medicine form prior to arrival on campus.

Getting ready for classes

❑ Finish required online training on well-being and safety, and diversity, equity and inclusion. You will receive information about training to your Augustana email address from three companies: Everfi, Kognito, and Get Inclusive.

Order your textbooks through the Augustana Bookstore.

❑ Incoming first-year students (and some transfer students) will need to get their own copy of the Augie Reads book to read and write about in FYI 101. This year's book is Just Mercy: A Story of Justice and Redemption,  a memoir by American attorney Bryan Stevenson.

❑ Participate in the Spring Welcome on Tuesday, February 7, 2023. The day will include get-acquainted activities facilitated by the Office of Student Life and Leadership, a proctored ALEKS math assessment for those who need it, and advising and registration for those who need to complete their registration for spring courses. Watch your Augustana email for more information.