This tip is from Sean McBride in the ITS Network team:
Google has finally released Undo Send out of beta testing and is now available for everyone. Using Undo Send, you can “unsend” e-mails up to ten seconds after you’ve hit the send button. For those that have the option enabled, Google will delay sending the mail until after the ten-second cancellation window. If you want to extend the window to recover your messages, you can do so by up to 30 seconds.
It’s getting to be that time of year again for final papers, tests, and projects come around. To find if a computer is available, first take a look the building hours below and then take a look at our LabMaps to see if there is a computer available in the lab you want to use.
The ITS is starting a program to enhance our security awareness level, addressing risks both as individuals and as a college. This education will be a continual process with different topics. Topics will include “Password Security”, “Viruses and Spam” Securing your Data”, and “Mobile Security”.
These issues are important to Augustana College and to all individual users.
We will educate our users in multiple ways. Emails will be sent out on a regular basis informing users of different security risks. There will be short videos and quizzes with chances to win gift cards. Last but not least we will have a security week in conjunction with the technology fair which will be held in October.
Over the last ten to fifteen years, ITS has implemented classroom technology in nearly 100 classroom spaces on the Augustana Campus. However, over time – and as product lines changed – classroom capabilities varied significantly across campus. In the past two years, ITS has standardized on one system – Extron – for classroom equipment. Our goal – make classrooms as easy to use as possible while giving you the flexibility to plug in newer tablets and laptops. So far, we’ve refreshed Old Main, Olin, Hanson Science, and most of Sorensen – so we’re close to halfway done! Our goal is to establish the Extron standards across all 100 classrooms while at the same time switching to newer projection that eliminates toxic mercury lamps, or to larger LCD displays in smaller rooms. If you have questions about the new classroom standards, contact Shawn Beattie or Diane Heist in ITS.
We’ve just started Spring Term, but it’s never too early to back up your files. ITS encourages you save early, save often, and save in multiple places. Google Drive is a good way to make sure that you have an up to date copy of your papers and other assignments saved in the cloud automatically.
Benefits of Google Drive
Files are synced automatically to and from the cloud when they are saved to your Google Drive folder or edited in the cloud
Unlimited storage space for Education users
Can be accessed on iOS and Android devices through the Google Drive App
Can share and collaborate on documents in real time
How to change your network and Arches (formerly WebAdvisor) password when logging into a campus computer (only works on PCs – Macs should use the next technique)
Note: You may want to write down the following instructions because you won’t be able to see them when you are in the process.
Press ctrl + alt + delete on your keybord (at the same time)
Press Change a password…
Fill out the form and press enter on your keyboard
On a Mac or off campus?
To change your network, Arches (formerly WebAdvisor), and Moodle password click the Change Your Password link near the top right corner of the Arches main page or the Change Your Password link in the Moodle navigation pane.
Various training sessions and workshops are provided by ITS throughout the year. All employees and students are welcome to attend, free of charge. Staff can also get credit for Blue and Gold Certification which is our on-campus professional development program.
The cost to print a poster has been cut in half! It’s now $1.50 per sq. ft. to print on matte paper and $2.00 per sq. ft. to print on glossy paper. To print a poster, simply email the file in .ppt, .jpg, .pdf or .pub format to firstname.lastname@example.org, or you may bring a USB drive into the ITS office on 1st floor in Sorensen.
If a campus department is not paying for your printing, the charges can be deducted from your student PaperCut account balance (http://www.augustana.edu/student-life/student-services/information-technology-services-(its)/policies-and-guidelines/papercut-policy). Log in to your PaperCut account at http://printing.augustana.edu.
1. Movenote (free – PC, Mac, iOS, Android) – very easy tool for annotating PPT, PDF, or images with audio/video. Very low learning curve, and it generates a link or MP4 output.
2. Screencast-o-matic (PC, Mac) – awesome tool for creating screencasts with or without webcam. Allows you to annotate recordings of any area of your screen for talking over PowerPoint or any software you’d like to demo. It generates a link or MP4 output. (sample)
3. Camtasia (PC, Mac) – the “swiss army knife” of screen capture and video editing. Allows inline quizzing as well. The feature set is extensive and may overwhelm some users, but it is powerful and a good option if you plan to do more than just a few videos or wish to do longer videos.
4. Jing (PC, Mac) – an oldie but a goodie. It is a free application that lets you quickly record video.
5. Explain Everything (iOS, Android, Win8) – for tablets, this is our pick. Whiteboard app with the ability to record audio and/or video from your tablet camera and manipulate slides and objects on-screen. Generates an MP4 to your Google Drive.