COVID-19 policies, procedures and resources
As the college makes the shift to distance learning following spring break, this page is dedicated to updates and changes to academic policies, procedures and resources for students. Some policies and procedures are still under development, so we appreciate your patience and compassion as we update this page frequently.
Academic forms: Before completing any electronic forms, read the policies below.
AS&D Petition form (student form)
Substitutions and waivers form (for faculty to enter a semester transition substitution for a student)
Other helpful links and resources
Academic calendar - updates are happening regularly!
Recently updated academic calendar dates and deadlines
|Deadline||Week||Time and date|
|Spring break extension: (no classes held, no tests given, no assignments due; administrative offices open weekdays)||7 and break||6 p.m. Friday, March 13 - 7 a.m. Monday, March 30|
|Deadline to drop 14-week courses and reuse course credits. Courses that remain on the schedule after this date apply toward overload fees (see policy).||8||4:30 p.m. Monday, March 30, paper forms (online form coming soon)|
|First day of S72 courses: all courses proceed as scheduled||8||Monday, March 30|
|Deadline to submit major declaration forms for fall semester registration and advising||8||4:30 p.m. Wednesday, April 1|
|Final withdrawal deadline for 14-week and S72 courses and to change to pass/no-credit status for 14-week and S72 courses||14||4:30 p.m. Friday, May 15|
Pass-No-Credit Policy Update
The faculty voted to make a few adjustments to the P/NC policy for Spring Semester and Summer Session 2020. Please consult the full Pass/No-Credit policy changes in the catalog. Summary of a few changes are here.
- The deadline for requesting P/NC status has been extended to the last day of classes for spring semester, 4:30 pm Friday, May 15, 2020.
- Students may not elect to take all spring coursework P/NC.
- General Education courses and major coursework may be taken P/NC and they will fulfill those requirements.
- Students in the teacher education program require special permission from their department before moving to P/NC status for any coursework.
- To request a change, go to the online P/NC request form.
Transfer Coursework Policy Update
Augustana will be accepting all transfer coursework taken in spring 2020 or summer 2020 if the earned grade posted on an official transcript is a P (pass), S (satisfactory), CR (credit) or equivalent. See the full updated Advanced Standing policy on P/NC transfer in the catalog. In addition, students will be allowed to enroll in an online second language course during spring 2020 or summer 2020 as long as they follow the steps for pre-approval. See the full second language policy update in the catalog.
The withdrawal deadline (final drop date) has been extended to the last day of classes. See Academic Calendar. Students who seek to drop a course should note the following important deadlines listed above. In addition, students who want to consider a drop need to continue to follow proper procedures by consulting the following resources first:
Financial aid office
Family members (if appropriate)
Students who wish to drop a course after consulting these resources should proceed to the online drop form to login and request a drop.
Major/Minor declaration process
The deadline for major declaration was been extended to Wednesday, April 1. Students are encouraged only to make a change to their major if fall and J-term registration cannot be performed in Arches without a change. If you can sufficiently register and change your major at a later time, please help us with our volume of requests by doing it when you return to campus or using the online form at a later time. Students who require a change to their program in order to register in April may request this online using the new electronic form. The online form will reopen week 13 for further program change requests.
As I’m sure everyone can anticipate, advising for fall semester registration will look and feel a bit different. Advisors and administrative support on campus will work with each student to provide the best advising we are able to provide. Things we know to be true:
- All students will need to “meet” with their advisor(s) prior to fall registration.
- Advisors will need to lift restrictions after they have consulted with students.
- Communication of your registration plans may need to happen through some or all of these suggested ways: email, Starfish notes, Google Meet or phone call.
Online Arches registration will proceed as scheduled and with the email communications proceeding as planned. Please consult see the Registration Policies page and the Academic Calendar for all dates and deadlines. Students should expect the following as we approach registration. Unfortunately, the beta testing for our new self-service registration has been canceled.
The Student Support Resources page has many links and resources for students.
Online individual and drop-in subject tutoring will be offered starting Tuesday, March 31st. More information will be sent out on Monday, March 30th regarding tutoring reservations and scheduling. One-on-one study skills coaching is available online starting Monday, March 30th. Please contact firstname.lastname@example.org to set up an appointment between 8:30am to 4:30pm Monday-Friday. Information regarding Well-Being Labs and Civil Discourse Series will be sent out at a later date.
For answers to questions about registering with the Office of Disability Services please visit our website. Please contact Kam Williams, Director of Disability Services at email@example.com with your questions.
During a period of disruption, it is critical that students read and respond to their Augustana email daily. Instructions for course expectations and other important college announcements will be shared first through email.