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Director of International and Off-Campus Programs

Job Title:        Director of International and Off-Campus Programs

Revised:         January 2019

Wage Grade: 760

Status:             12-month schedule.  Exempt

Reports To:   Provost and Dean of the College

Supervises:  Coordinator of International and Off-Campus Programs
                      Shared administrative support

Overview:   Has primary responsibility for all off-campus academic programs.  Works with members of the faculty and administration to create a robust offering of off-campus programs to meet the needs of the campus community.  Works directly with J-term Away programs and oversees the work of the coordinator of international and office campus programs for summer away and semester programs as well as administrative support staff.  Coordinates recruitment and application for these programs and manages all details from beginning to end.    

Primary Duties:

  1. Works with faculty members and other interested parties to create off-campus J-term Away offerings (January, June) that are of interest to students and meet the learning outcomes of the college.
  2. Shares information with students, faculty and other campus community members.  Develops and executes effective recruitment strategies for J-term Away programs.
  3. Coordinates application process for J-term Away programs including pre-departure forms and other required materials with both U.S. domestic and international student participation in mind.  Coordinates payments and ensures that offerings stay within designated budget.
  4. Conducts pre-departure meetings and other training for faculty members participating in, or leading J-term Away programs to prepare them for safety, emergency, medical, Title IX, and other issues while away from campus.
  5. Oversees the work of the Coordinator of International and Off Campus Programs, providing feedback regularly and managing performance to meet the high expectations of the college.
  6. Oversees the work of administrative staff with part-time responsibilities for international and off-campus programs and the work of student employees managed by the CORE coordinator of Augie Choice.
  7. Meets with individual students, faculty members, groups and others to provide support, advice and guidance regarding J-term Away programming.
  8. Serves as the on-call emergency contact for all off-campus programs, with direct responsibility for J-term Away programs and with supervisory responsibility for semester and summer study away offerings managed by the international and off-campus programs coordinator.  Involves other campus members as necessary for effective resolution of emergencies and as outlined in the emergency plan.
  9. Revises and updates the course catalog with information on J-term Away program offerings.
  10. Serves as the budget manager for the area, ensuring all offerings are within budget, reconciling accounts as appropriate, and providing necessary documentation of current year expenditures and any budget variances.  Submits proposed budget for future offerings.
  11. Serves as the chair of the International and Off-Campus Program committee (IOPC)  Brings appropriate items of concern to the group for decision making.
  12. Compiles and submits Open Doors report annually to track number of students studying abroad.
  13. May choose to teach an occasional course, if holding a terminal degree in an academic discipline.

Additional Duties:

  1. Attends conferences and meetings to stay updated on trends and emerging issues in the field.
  2. Participates in initiatives within CORE and/or other areas on campus as needed.
  3. Other duties as assigned

Required Skills & Experience:

  • 3-5 years of demonstrated experience leading and/or managing programs within a higher education environment or similar educational setting.   
  • Ability to plan, organize and execute projects and study away experiences.
  • Appreciation of languages and cultures and their importance in enriching the lives of our students, faculty and campus community. 
  • Experience in marketing, negotiation and planning.
  • Ability to develop positive working relationships with a highly diverse constituency of campus leaders, students, faculty and members of the campus community.
  • Ability to perform and oversee multiple tasks with attention to detail.
  • Working knowledge of Microsoft Office suite and ability to quickly learn study away and other software.
  • Ability to work in a fast-paced environment with little supervision.

Education: M.A. in a related field OR terminal degree in an academic discipline required.  

Work Environment:  This position works in a traditional office environment.  The position is located on campus.

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to lift 25 pounds on an occasional basis.  Also required is the ability to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time. Must be able to use a computer to accomplish a variety of job tasks. Must be able to operate a motor vehicle or have other means of traveling both locally and regionally.

This position requires occasional travel to conferences or industry related meetings.

EEO Statement:
Augustana is an Equal Opportunity Employer. It is Augustana College’s policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law. 

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are subject to change at any time with or without notice.

Application Instructions: Interested applicants should send a cover letter with salary requirements and resume or CV, and contact information for three references to no later than March 4th, 2019 for full consideration. Resume review will begin immediately and continue until the position has been filled.

Office of Human Resources
639 38th St.
Rock Island, Ill., 61201

Phone: 309-794-7352

Fax: 309-794-8962