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Advancement Assistant

Status:  Non-Exempt, full-time 12-month schedule

Reports To:  Director of Donor Relations and Stewardship

Overview:  Provides administrative support in the areas of donor relations, stewardship of gifts, acknowledgements, recognition, and endowed fund reporting.

Job Duties:

  1. Provides administrative support for the Director of Donor Relations and Stewardship including producing gift acknowledgements, planning travel, compiling report data and a variety of other support duties.
  2. Maintains records and data required for stewardship of endowed funds, gift funds, and campus facilities.  Responsibilities include database maintenance and preparation of stewardship reports and correspondence.
  3. Works on data entry and data manipulation on a variety of Access databases and Excel spreadsheets to track constituents and gifts for stewardship and donor recognition purposes.
  4. Works collaboratively with other staff to manage logistics of mailings and messaging including coordinating mail merges, managing supplies, working with the copy center, bulk mail room, and web-based communication.
  5. Works with campus partners to identify, collect and utilize stewardship resource information and materials for use with major donors.
  6. Participates in planning and staffing of major donor events and other Advancement Office activities as needed.  Manages donor event reservations and arrangements.
  7. Manages student scholarship acknowledgement process.
  8. Staffs Advancement Office reception area.
  9. Other duties as assigned.

Education:

High School Diploma or GED required. Additional education preferred.

Skills & Experience: 

  • 3-5 years of demonstrated experience providing administrative support in a professional setting.
  • Excellent computer skills with intermediate knowledge of Microsoft Office, Access and Excel. Ability to learn Web basics and additional campus-wide software including Datatel.
  • Excellent written, proofreading, and verbal skills, with a high level of accuracy and attention to detail essential.
  • Ability to work independently with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
  • Ability to work with a diverse group of colleagues, alumni, donors, members of the campus community and students.
  • Time management and organizational skills to handle multiple priorities in an environment of frequent interruptions.
  • Excellent in-person and phone customer service skills and ability to relate to a diverse campus audience.
  • Commitment to the mission of Augustana College.

Physical Requirements:  Must be able to lift 25 pounds on a frequent basis.  Also required is the ability to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time.  Must be able to use a computer to accomplish a variety of job tasks.

Note:  This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee. 

Application Procedures: Interested applicants should submit a cover letter and resume to humanresources@augustana.edu by March 11, 2013. Successful candidates must pass a criminal background check.  Augustana is an Equal Opportunity Employer