Travel With Students
When classroom projects or co-curricular activities take you out of the classroom with your students, it is important to think about safety. While it is impossible to guarantee safety, be sure that you are taking all steps to minimize the safety risks presented when travelling off campus. This includes, but is not limited to, the following:
- Fully inform students of the nature of the trip, ie, recommended gear, description of activities, time involved, costs, etc.
- Communicate in writing any rules or expectations you have related to the student's participation in the activity, including behavioral expectations
- Transportation options should be addressed to avoid related questions and confusion. The Travel Policy for Student Organizations should be referred to when considering transportation options.
- Comply with College Policies related to travel. Trips extending beyond 4 nights must be approved and managed by the International & Off Campus Programs (ISOC). Please refer to the ISOC Guide for an explanation of policies and procedures required when taking students off campus for periods in excess of 4 nights. Trips lasting 4 nights or less are not managed through ISOC.
- Obtain a Consent Form from all students participating in the activity. This form is required for all trips regardless of length, and it serves the important purpose of reminding all students that they are ultimately responsible for their safety. The Consent Form is available under the Resources Tab of this webpage.
Important notes regarding completing Travel Consent Form:
- The faculty member responsible for coordinating the trip and activities should complete all information in Section 1. It is fine to attach a document to the form and reference that attachment in the form. It is critical to include a brief but accurate description of the activities to be undertaken. Remember, a student is only consenting and waiving liability for the activities described in Section 1. If the activity is not adequately described, it is possible that the release of liability that this form provides will not extend to an activity that is not accurately or adequately detailed. Section 1 requires that you list inherent risks of the trip or activities. Inherent risks will depend upon the activity, but as an example, if the activity involves hiking on a trail, the risks would include: trips, falls on rough terrain; physical exertion; exposure to extreme temperatures, etc.
- Section 2 should be completed by the student. Paragraph 1 of this Section informs the student that he or she is assuming all of the risks of the trip, whether they are known or unknown. Paragraph 2 of this Section 2 releases the College, and all College employees, from all liability related to the trip. No changes should be made to this language by either you or the student. If modifications are proposed, please contact the General Counsel.