We encourage departments to purchase goods costing $1,000 or less, membership/subscription renewals, and travel related expenses on their Purchasing credit card (P-Card). If an employee desires a P-card, the program director should contact the Director of Purchasing.
Although it is very convenient to use the Purchasing Card it is still expected that purchasers will seek a competitive discount whenever possible.
Existing contracts can and should be used when possible and at a minimum provide the gauge to measure pricing from.
- Receipts should be held until statement arrives.
- The department should compare the receipts to the statements, reconcile online, and forward the receipts and the statement to the Accounts Payable Supervisor.
- No Requisition or Purchase Order is completed for items ordered on the P-card.
Please note that the P-card is not to be used for personal expenditures.