All goods equal to or greater than $1,000 and services over $5,000 should have a Requisition completed. If the supplier is not in the Requisition system, please contact the Purchasing Office to set up the new supplier (vendor).
Departments are not to issue Requisitions to the suppliers. The Requisition is an internal document and is intended to initiate the Purchase Order. The Datatel Requisition number will not be the same as the Purchase Order number.
The Purchase Order is the legal document that is required to form the contract to purchase. The Purchasing Office will issue all Purchase Orders to the suppliers and supply copies to the requesting department.
The College does not issue "for confirmation only" notices.
Requisitions greater than $5000 should contain notes in the unprinted comments area denoting multiple bids were solicited, and include details as to vendors and prices.
Printing and other services which result in acquiring physical and tangible property are considered goods even though they are part of a service and require a requisition if greater than $1,000.
The Purchasing Department is available to assist with identifying vendors and the bid process.
The following fields are required in the Requisition: Vendor, Item, Quantity, Purchase price, freight (include as a separate line item), and account number (15-digit).