Purchasing and Contracting Authority
Budget Administrators and program chairs are authorized to expend budgeted funds for goods and contracted services on behalf of the College up to $5,000.
All expenditures from departmental budgets require the advance approval of the department heads or individuals designated by the department heads. In the case of Grants and Contracts, the Principal Investigator must approve in advance.
The Director of Purchasing must approve of any purchase over $1000, if it is not within (or will exceed) an approved budget.
All contracts greater than $5,000 must first be reviewed and approved by the Purchasing Director.
The Director of Purchasing is authorized to sign contracts totaling less than $50,000.
Expenditures equal to or greater than $50,000 require approval and signing by a Cabinet member or the General Counsel.
The following employees are authorized to sign contracts greater than $50,000 on behalf of the College:
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President of the College
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General Counsel
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Vice President and Dean of the College
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Vice President of Enrollment, Communication, and Planning
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Vice President for Advancement
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Vice President and Dean of Students
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Vice President of Business and Finance
Any contracts requiring non-budgeted funding or funding greater than the budget amount originally approved for the project must be approved and signed by the Vice President of Business and Finance.
Any contracts requiring performance or payment beyond an initial twelve (12) month term must be approved by the General Counsel. All effort must be made to remove automatically renewing contracts, also known as "evergreen clauses." Contracts containing an evergreen clause must be approved by the General Counsel.
Copies of contracts will be kept on file in the Business Office.
