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Images in Word 2011 (Mac Version)

Microsoft Word 2011 provides users with a multitude of options to work with photos inside the application. In Word 2011, you can insert photos, insert clip art, crop images, change image sizes, rotate images, and compress the size of images.  To make your images look just right, you can edit image borders, add filter effects to images, sharpen/soften images, change the brightness, the contrast, the saturation, the tone, the transparency, and the color of images. Finally, you can also arrange layers of images in the document and even remove the background of images.

How to Insert a Photo

1) Select the "Picture" button in the "Insert" group of the "Home" Ribbon

2) Choose if you would like to insert the image from the Photo Browser (in the Media Browser), from a file, from the Clip Art Browser, or from the Clip Art Gallery

From the Photo Browser:

The media browser has a directory of your iPhoto library

1) Find the picture that you want to insert into your document in the directory

2) Click and drag the picture to the position on the page that you prefer

3) Drop the picture into the document

From a File:

A window should open which will give you access to the files on your hard drive

1) Find and select the picture that you want to insert into your document

2) Click "Insert"

From the Clip Art Browser:

This opens up a tab of clip art in the Media Browser

1) Select the image that you would like

2) Click, drag, and drop it into your document

From the Clip Art Gallery:

A window will open with a search field at the top and a list of categories on the side

1) Search for clip art to use in your document by either using the search field or the category list

2) Select an image and click "Insert"

Note: If you cannot find clip art that suits your needs, you can search online by clicking on the "Online..." button at the bottom of the window. This brings you to Microsoft's online clip art site.

To download Clip Art:

1) Hover your mouse over the clip art that you would like to download and click on "Add to Basket" (do this for each clip art image you find)

2) When you have selected all of the clip art that you are interested in, hover your mouse over the "Selection Basket" link and click "Download"

3) Click Accept

4) Click download

5) After your file has downloaded, double click on it in the Downloads window or your downloads folder

Your new clip art should be automatically imported into the Clip Art Gallery and located in the "Favorites" category. Select your clip art and click on "Insert."

How to Crop Images

1) Select the image you would like to crop

2) A "Format Picture" Tab should appear next to the "Home" Tab - Click on it

3) Choose the "Crop" option in the "Adjust" group

4) Click and drag the black lines on the corners or sides of the image until the section that you want cropped is selected

5) Click on the crop button again

Crop Image in Word

How to Change the Size of an Image

From the Ribbon:

Image SizeWhen an image is selected, the "Format Picture" Tab appears. The "Size" Group of this tab holds information about the height and width of the image. These fields can be edited to change the image to a specified size.

Note: Make sure to keep the box next to these fields to make sure that the image does not become stretched.

In the Document: 

Resize Image

1) Select the image

2) Click and drag one of the light blue dots

Note: If you want the image to be enlarged or made smaller proportionally, hold the shift key down and use one of the corner dots.

How to Rotate an Image

Rotate Image

 

1) Select the image

2) Click and drag the green dot above the image until it is at the angle you prefer

Compress Images

 

If your word document is extremely large and you have inserted many pictures in it, you may want to compress the pictures so that you can save your document as a smaller file. 

Note: Compressing your images will reduce their quality and may get rid of the cropped portions of your pictures. So if you believe that you may be altering your images later, you won't want to do this.

1) Select the image (the "Format Picture" Tab will appear)

2) Click on "Compress" in the Adjust group

Compress Image Button in Adjust Group

Options for Reducing Image Size

3) Chose the preferred picture quality

4) Decide if you want to remove the cropped picture regions

5) Choose if you would like these settings to be applied to the entire document or just the selected photo

6) Click "OK"

Arranging Images

1) Click on one of the objects in the document

2) The "Format Picture" Tab will appear, click on it

3) In the "Arrange" group, select "Reorder"

4) Choose the option that suits your needs best:

Reorder Objects"Reorder Objects" allows you to see the layers of objects in your document visually

1) Make sure that the document is in the "Publishing Layout" View

2) Click on an image

3) Click on the "Reorder Objects" button

4) Choose the layer of the object that you would like to move and drag it to its new position

5) Click "OK"

Reorder Overlapping Objects"Reorder Overlapping Objects" works the same way as "Reorder Objects," except it has an effect on objects that overlap.

Remember: "Reorder Objects" and "Reorder Overlapping Objects" only work in Publishing Layout View.

Bring to Front
The "Bring to Front" button brings the selected object from its original position and in front of all the other objects.

Send to Back
The "Send to Back" button takes the selected object and sends it to the back of the document, behind all of the other objects.

Bring Forward
The "Bring Forward" button brings the selected object one step forward in the layers of objects. This is helpful when an image needs to be in front of one object, but also behind another.

Send Backward
The "Send Backward" button takes the selected object and sends it one step backward in the layers of objects.

Bring in Front of Text
The "Bring in Front of Text" button takes the object out of the line of text and places it in front of the document's text.

Send Behind Text
The "Send Behind Text" button also takes the object out of line with the text, but it places the object behind the document's text.

Add Borders to an Image

1) Click on the image (the "Format Picture" Tab will appear next to the "Home" Tab)

2) Hover your cursor over the framed images in the "Picture Styles" group

3) Click on the arrow that appears

4) Choose a border style

Filters

Applying a filter:

1) Click on the image (the "Format Picture" Tab will appear next to the "Home" Tab)

2) Click on the "Filters" button in the "Adjust Group"

3) A box will open with previews of many different effects; choose the one you prefer

Customizing a filter:

1) Click on the image (the "Format Picture" Tab will appear next to the "Home" Tab)

2) Click on the "Filters" button in the "Adjust Group"

3) Click on "Artistic Filter Options" at the bottom of the box that opens up

4) Choose a filter from the drop down box if you haven't already

5) Adjust the settings until you are happy with your image

Picture Adjustment Options

Word 2011 offers preset options for image correction in the "Adjust" Group, which is located in the "Format Picture" Tab. However, the "Format Picture" Tab only appears when an image is selected.

The "Corrections" button provides options such as sharpening or softening an image as well as altering the brightness and contrast.

The "Recolor" button can alter the saturation, tone, and color of an image. It is also where you can set the transparent color.

For more precise control over the adjustment options:

1) Click on the image (the "Format Picture" Tab will appear next to the "Home" Tab)

2) Click on the "Corrections" button in the "Adjust" Group

3) Click on "Picture Correction" Options at the bottom of the box that appears

4) Adjust until you are satisfied

How to Remove the Background of an Image

1) Select the image (the "Format Picture" Tab will appear next to the "Home" Tab)

2) Click on the "Remove Background" button

Note: All the areas marked pink will be removed

3) If there is an area that is pink that you do not want removed, click and drag along edge of that area (a dotted line should show up with a "+" sign and the pink should appear)

4) Do the same with the areas that you want to remove but are not pink (a dotted line with a "-" should appear)'

5) When all areas that you want to keep are no longer pink, click on the "Remove Background" button once again

6) You may want to crop the photo to smooth the edges