- College Committees
- Campus Organizations
- Rules Concerning Campus Groups
- Student Groups
Honorary Departmental Organizations
Performing Arts Organizations
Professional and Department Organizations
- Guidelines for Student Organization Use of Centennial Hall and Wallenberg Hall
Committees Responsible Primarily to the Faculty
Accommodations for Students with Special Needs
Advanced Standing and Degrees (AS&D)
Educational Policies (EPC)
Enrollment Management and Retention
Nominations and Rules
Student Publications Board
Student Ratings Supervisory (SRSC)
Committees Responsible Primarily to the Administration
Advisory Committee on Harassment and Discrimination
College Center and CUBOM Advisory Board
Diversity and Gender Equity
Health and Safety
Human Research Review
Institutional Animal Care and Use
Long Range Planning
Permanent Art Collection
Student Parking Ticket Appeal Board
Student Policy Committee (SPC)
Students do not hold membership on college committees which involve salaries, tenure and promotion, and research. For further information, please contact the Dean of the College at x7311.
Student organizations play an important role in engaging students in and out of the classroom. Augustana offers more than 150 student organizations ranging from clubs associated with academic majors to interest groups on topics such as the environment, poetry and fiction writing, cultural programming, etc.
Augustana College is not responsible for accidents or injuries incurred as a result of voluntary participation in the activities of a campus organization or interest group. Students are expected to maintain appropriate health insurance coverage if they choose to participate in activities which may result in injury. All organizations on the Augustana campus must be registered with the Student Policy Committee (SPC). All organizations are required to have membership practices which do not discriminate against persons because of sex, race, color, creed, sexual orientation or disability. A new organization seeking registration by the college must have its name and purpose statement approved by the Student Policy Committee. More formal organizations may elect to have a constitution approved as well. Representatives of such organizations should contact the Dean of Students or Director of Student Activities for information and assistance.
Fourteen local Greek organizations (seven fraternities and seven sororities) exist at Augustana. All of these groups are members of the Greek Council and cooperate throughout the year in system-wide activities. Approximately 30% of the student body belong to fraternities, while 35% belong to sororities.
Recruitment occurs during the last three weeks of winter term. New students, transfer students and upperclass students may participate. The new member period typically occurs during the first through fifth weeks of the spring term, but may be changed to an equivalent period to fit the academic calendar. Students with a 2.00 Augustana and overall GPA are eligible to participate in the new member program. Exceptions to these policies may be granted by the Student Policy Committee.
Alcohol Policy for Student Groups
Guidelines for Social Activities
These guidelines are intended to clarify the College's Code of Conduct found elsewhere in this handbook. The following considerations should be made when any registered student organization, group or team conducts a social activity which utilizes a theme or has other specified dress or behavioral stipulation. These guides to conducting social activities are broadly stated to provide general guidance, and so do not attempt to list all possible party themes and situations. All party themes must be registered with the Office of Student Activities, at least 72 hours prior to the scheduled event, and must comply with the following guidelines:
- All social activities must be in compliance with city, state, and federal statutes. Examples: participants may not appear unclothed in areas visible to the public (indecent exposure); persons may not carry open containers of alcohol on public sidewalks or streets; party themes may not promote drinking by minors-i.e. Shots Around the World party.
- Social activities may not threaten the physical safety of groups or individuals (for example, a bungee or trampoline party conducted without proper supervision).
- Social activities with a theme and/or dress in violation of college policies concerning racial harassment/discrimination are prohibited (for example: a blackface party).
- Social activities may not have a theme and/or dress that violates college policies concerning sexual harassment, discrimination or conduct demeaning any group. Examples include themes that are suggestive of supervisor/subordinate or adult/minor behavior and/or relationships that are illegal (i.e. pimps and hoes, principal/school girls).
- Social activities may not include content which can reasonably be presumed to damage the mission of the college (for example, conducting a party which results in a major community disturbance thus conveying an inappropriate image of the college to its constituents).
Contingency Fund Applications
The Contingency Fund is a reserve fund consisting of the student fee monies set aside each year as emergency funding for unexpected events that may occur. Student fee money is the main source of income for the working budgets of the Observer, Homecoming Committee, CUBOM and the Student Government Association (SGA). Priority shall be given to these groups when allocations of the Contingency Fund are considered. When deemed feasible, the Central Budgeting Agency (CBA) will allocate money from the Contingency Fund for distribution as outlined in the CBA constitution.
The main function of the Contingency Fund shall be the enactment and promotion of activities and organizations that have a beneficial effect on a majority of students. With this in mind, no requests for funds by individuals shall be considered an appropriate use of the Contingency Fund.
A written request containing all pertinent information deemed necessary shall be submitted to the SGA prior to the meeting at which the contingency request will be considered. The SGA shall follow all policies and procedures outlined in its constitution and by-laws regarding the allocation of the Contingency Fund. Each year, a list of funding priorities is established, which is available to student groups prior to their making a request for funding.
Student groups should follow these regulations concerning fundraising projects:
- Any campus organization planning a fundraising activity must receive clearance for the project from the Student Policy Committee or the Chair of the Student Policy Committee. Contact the Dean of Students to initiate the approval process.
- Fundraising projects must not be mere contributions by non-members, such as the selling of tags or buttons for an amount in excess of the real value. The organization should provide a device or product which can be purchased at the discretion of the potential buyer. An exception to this rule is the sale of buttons and tags for major college events such as Homecoming.
- Solicitation of funds from the Quad-City community is not permitted. Official school publications are excepted. Other exceptions may be made with the consent of the Vice President for Advancement.
- Raffles and similar drawings for prizes are not permitted.
- Members of student organizations may not personally solicit donations on behalf of their organization(s) from individual members of the campus community unless they do so in public areas* of the campus and have had their fundraising project(s) approved by the Dean of Students Office.
*Examples of public areas include: building lobbies and lounges (with permission of building supervisor), campus grounds and approved areas of the College Center. Areas NOT designated as public areas include: Residence hall living areas, campus offices, classrooms and hallways in academic buildings.
More complete information on student organizations is available at www.augustana.edu/osa.
Guidelines for T-shirt and Advertising Designs
College recognized student organizations or student groups affiliated with Augustana College may not publicly display images that promote the consumption of alcohol or replicas or depictions of firearms. Faculty oversees the use of props or images for educational activities as they deem appropriate.
Designs for student organization T-shirts must be approved by staff in the Dean of Students Office or the Office of Student Activities. If student organizations wish to sell T-shirts, the design, time and location of sales must be approved
Advisors must supervise an organization's travel, whether that means travel with the group, find another staff or faculty member to serve as the supervisor, or advise the traveling organization from home. The student organization leaders and advisor/s are responsible for ensuring that the following policies are adhered to:
- All travel must take place in the college-owned or rented vehicles, with the exception of travel within a three-hour drive. For travel within three hours, students may use their own cars and may transport other students if the driver is 21. Drivers under 21 may only transport themselves. When using a personal vehicle, the driver must show proof of insurance and understand that s/he is assuming liability for any travel accidents.
- All drivers of college or rental vehicles must be 21 years old or older and have valid driver's licenses.
- Student organizations traveling without an approved college employee will be limited in size to the number of students that can legally fit in one van. Two or more vans of students traveling to the same location require approval from the Dean of Students. Students will be expected to use a bus and professional driver when there are more than 24 people traveling.
- Travel is limited to an eight-hour drive from campus for student organizations traveling without an approved college employee (this means a maximum of about 500 miles by interstate). Students will be expected to receive approval of travel plans from their advisor and will be required to check in with the advisor on a regular basis. Travel beyond eight hours requires approval from the Dean of Students.
- "Registered organizations" not initiated by college employees (these groups include Greeks, multicultural groups, service groups, recreational groups and interest groups) or affiliated with an academic department may travel in their own vehicles up to three hours from campus if travel is completed in one day. When using a personal vehicle, the driver must show proof of insurance and understand that s/he is assuming liability for any travel accidents.
- Students encouraged to attend off-campus events as individual members of a class or in support of a "major" are responsible for their own transportation. When using a personal vehicle, the driver must show proof of insurance and understand that s/he is assuming liability for any travel accidents.
- Drivers should be aware of and be responsible for all local and state driving laws. In particular, no one can consume or be under the influence of alcohol while traveling.
- Participants should be aware of the alcohol and drug policies for student organizations, found in the Student Handbook.
- All participants must understand a plan for emergencies that might occur on the road or during the event.
- A student leader in each vehicle should have a cell phone.
- If there is no chaperone, student leaders should check in with the advisor by phone on a regular schedule.
- If there is no chaperone, the advisor should make final decisions about travel plans during bad weather.
- College vehicles may only be used for travel approved by the advisor.
- For trips which require five or more nights, or are out of the country, students must:
1. Gain approval in writing for travel to the site(s) from the Director of International Programs
2. Use the procedures, policies, and forms supplied by the Office of International Programs.
Additional approval from the Dean or Vice President over the department is also required. The Dean of Students will provide approval for College Recognized Student Organizations.
- For exceptions, contact the Dean of Students.
The following guidelines have been established to better accommodate the vast number of requests made for use of Centennial Hall and Wallenberg Hall within the Augustana community.
Reservations for Centennial Hall and Wallenberg Hall can only be made by the student organization adviser.
The use of Centennial Hall and Wallenberg Hall will be limited to "proven" events. New programs and events must be tried in smaller venues such as Larson Hall, Westerlin Main Lounge and the College Center Dining Room. Events that command large audiences (250+) will be considered eligible for future Centennial/Wallenberg reservations. Consideration for using Centennial Hall will be given for events that cannot feasibly work in any other venue.
Student organizations can use Centennial Hall and Wallenberg Hall once per term. Events that command audience attendance at 75% of capacity can request a second performance date.
Student organizations are limited to one rehearsal for events in Centennial Hall and two rehearsals for events in Wallenberg Hall.
An outline of the technical requirements necessary for the event must be sumitted at the time a reservation is requested. A follow-up meeting must occur three months prior to the event with Joe Goodall, Technical Coordinator.
All ticketed events must be handled exclusively by the Augustana College Ticket Office.
The demand for venue space increases every year. The following scheduling priorities and timeline for annual reservations have been established based on the mission and needs of Augustana College community.
|Academic (Especially Performing Arts)||October|
Guidelines for Student Organization Use of Campus Property
The following guidelines have been established to better accommodate the large number of requests made for use of outdoor locations on campus such as the gazebo, lower quad, upper quad, Founders quad, etc.
All reservations must be approved by the Dean of Students Office or the Office of Student Activities, in conjunction with the Scheduling Office. In order to avoid double bookings, the Scheduling Office will maintain the approved reservations of Augustana events which occur out of doors.
While every effort will be made to promote outdoor activities,please keep the following guidelines in mind:
Noisy activities must not begin until after 5:00 p.m. when classes are in session.
Potentially dangerous activities will require approval from the Office of Public Safety, in addition to the Dean of Students Office.
Activities that will damage the grass, terrain, sidewalks, buildings or trees are prohibited.
Student organizations are responsible for set up and clean up. Facilities Services may assist with tables, chairs, hoses, electronic equipment, etc., but it is the responsibility of the students to contact the appropriate offices for support preferably at least one week in advance.
Fires are not permitted on campus property without permission from the Dean of Students Office. Prior to seeking permission, a student organization must:
- Use a fire pit
- Have a fire extinguisher present at all times
- Arrange for a professional staff member to be present while the fire is lit
- Arrange for the staff member to extinguish the fire.