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Academic Standing Policy

On-Campus Student 

Academic Standing Policy

2011-12 FINAL 1-30-12 

Minimum Cumulative Grade-Point requirements will be measured at the end of each term.

Credits Completed is defined as receiving one of the following grades: A, B, C, D, F, FA, NC, NR or P. Credit hours completed with audits (X), withdrawals (W), incompletes (I), work in progress (IP) grades will not be considered as credits completed.

Class repeats.  Any class that can be repeated for credit will count toward full-time or half-time status. 

Incomplete grades. Academic standing decisions will be postponed until the Incomplete Grade is resolved and a letter grade has been issued (See Incomplete Grades).  Students who do not meet the criteria for continued enrollment once the grade is assigned will be asked to withdraw from the institution at that time. Refunds will be based on the withdrawal policy.  Students may not graduate with an Incomplete on their record.

In-Progress grades.  Academic Standing decisions will be postponed until the In-Progress grade is resolved and a letter grade has been issued (See In-Progress Grades). Students who do not meet the criteria for continued enrollment once the grade is assigned will be asked to withdraw from the institution at that time. Refunds will be based on the withdrawal policy.  Students may not graduate with an In-Progress on their record.

Withdrawals. Course withdrawals are not used in calculating the grade-point-average (GPA).  They are, however, considered for financial assistance purposes (see Financial Assistance) and for registration limits per term and for the year (see Course load).

Good Standing. The C or 2.00 GPA is the mark of acceptable work and good standing.

Academic Probation (AP). Students will be placed on Academic Probation if the Augustana Cumulative GPA is below 2.00, but at or above the minimum required for continued enrollment (see table).  Students on Academic Probation will be allowed to continue the following term.

Suspended for Academic Reasons (SAR). Students will be placed on Suspended for Academic Reasons if the Augustana Cumulative GPA is below the minimum required for continued enrollment (see table below).  The student will be suspended for the next full term and the term "Suspended for Academic Reasons" will be placed on the student's official college permanent record.

Suspended for Academic Reasons Deferred (SARD). Students who are attending Augustana as their first college experience and:

•·         have less than 28 credits

•·         have not previously been on any form of Academic Probation

•·         drop below the minimum GPA required for continued enrollment

are placed on Suspended for Academic Reasons Deferred (SARD). This action is an alternative to Suspension, and allows students who precipitously fall below College academic standards to remain enrolled under the supervision of the Dean of Students Office.  SARD is assigned on a one-time basis, and allows an opportunity to recover without being separated from the college environment. Students on SARD must obtain a term GPA of higher than 2.00 until their cumulative Augustana GPA is at or above 2.00.

Dismissed for Poor Scholarship. Students who re-enroll after being suspended for academic reasons are required to achieve a GPA higher than 2.00 each term until their cumulative GPA is 2.00 or higher.  Failure to achieve the higher than 2.00 GPA for any term prior to re-establishing a 2.00 cumulative GPA will result in the student being Dismissed for Poor Scholarship.  This notation will be placed on the student's official permanent record.

Continued Academic Probation.  Students who re-enroll after being Suspended will be placed on Continued Academic Probation and are required to obtain a  GPA above 2.00 until their Augustana cumulative GPA is at or above 2.00.

Minimum Grade-Point Averages (GPA) Required for Continued Enrollment

Credits Completed                                                         Minimum GPA to avoid suspension

 0-9                                                                                         1.000

10-19                                                                                     1.500

20-29                                                                                     1.600

30-39                                                                                     1.700

40-49                                                                                     1.800

50-59                                                                                     1.900

60 +                                                                                        2.000

An exception is made for transfer students completing their first term of enrollment.  Tranfer students with 59 credits or fewer must achieve a 1.50 GPA in their first term of enrollment. Transfers with 60-89 credits completed must achieve a 1.80 GPA and transfer students with 90 or more credits completed must achieve a 1.90 GPA. After the first term at Augustana, transfer students are required to meet the minimum GPA required for continued enrollment (see table).   All transfer credits posted to the transcript will be used to determine academic standing while only the Augustana cumulative GPA will be used for this determination.  Half-time students will be expected to maintain the appropriate cumulative GPA for the number of credits completed.

Re-applying after Suspension. Students Suspended for Academic Reasons may reapply for enrollment after completing the following steps:

  1. Successfully complete a minimum of 6 pre-approved credits at another accredited institution earning a 2.50 cumulative GPA or better for all coursework attempted. One-credit courses will not be counted towards the six credit requirement.
  2. Obtain pre-approval for the coursework by submitting the institutions name, a description of the course and the number of credits to the Dean of Students for approval.

Students may not enroll concurrently at another institution and Augustana. Transferred courses and grades must be completed and reported to Augustana College prior to re-enrollment.

*Updated 11-8-11 to reflect change in federal financial assistance policy

Maximum Time Frame to Complete Degree

For all information on satisfactory progress toward a degree please see the Financial Assistance Office page.

On-Campus Student Employment

Many students need part-time employment to help meet the expenses of a college education. The Student Employment Office assists those students who seek part-time, on-campus employment. Augustana offers the opportunity for employment to all students, however; top priority is given to students who have Federal Work Study.

Federal Work Study Employment

As a part of the financial assistance package, students may receive a Federal Work Study award. Students who wish to pursue the work option are responsible for contacting the Student Employment Office. Every effort is made to assist students in finding employment through the Federal Work Study program, although employment through this program is not guaranteed.

Please note that Federal Work Study awards are not deducted from student bills. Student employees submit their time cards and are paid on a bi-weekly pay schedule. Students who choose not to pursue the option of using their Federal Work Study eligibility will not earn that portion of their financial need.

Non-Work Study Employment

Students who do not have the Federal Work Study award do have the opportunity for employment on campus. Many non-work study students are hired because they possess a particular expertise. Specialized jobs might include lab proctors, teaching assistants, graders, translators, etc. Other exceptions to hiring Federal Work Study students would be due to the students' availability of time.

Non-work study students are encouraged to apply for openings in their area of interest. They will be considered depending on the number of qualified work study-eligible students available for those positions.