Shawn Beattie, ITS, editor
Welcome to Augie Techknowledge from ITS, an e-newsletter to share "what's new" in ITS and provide useful tips and articles on Information Technology and Educational Technology at Augustana. We hope you like it and find it useful. The newsletter will be archived on the ITS web site at http://its.augustana.edu/techknowledge. Enjoy!
In this issue:
How to Personalize a Mass E-mailing
Update: Augustana's Network Speed
Shawn Beattie, ITS
As part of the benefit of the transition to Datatel and AIMS, the college is making a number of enhancements to the overall user experience. One vestige of the past is Augustana's cryptic username convention for employees, which stemmed from earlier limitations on username lengths. VAX systems in early days and the early '90s Novell and DOS incarnation of "AugieNet" placed limitations on our choice of usernames. For example:
ABOTS = Administration, Business Office, Tammy Sullivan
ALICT = Administration (or is it Augustana?) Library, Carla Tracy
SOSOTTOS = Sociology, Jean Sottos
As the years went on, some users decided they'd prefer not deal with a cryptic username. The transition to from Novell to Windows NT in the late 1990s made it easier to be more flexible with usernames. Around that time, ITS (formerly "CC" for Computer Center) moved to FirstnameLastname. At about the same time, students went to firstname-lastname. This made it easier for students...but faculty or staff with hyphenated names, it made them look like student accounts. Clear as mud?
This summer, a controlled transition to a more standardized and user-friendly format, in the format of FirstnameLastname
Here are some answers to your anticipated questions:
will this happen?
Over the summer. Stay tuned for a schedule.
E-mail sent to your current address will continue to be delivered to your inbox indefinitely. Mail from old friends, former students, and listservs will not be bounced. However, your primary e-mail address will become FirstnameLastname@augustana.edu. At your convenience, you can transition to your new e-mail address. New accounts (ie, new faculty and staff joining the college) will only follow the new format.
Will I lose any old e-mail?
No. E-mail from before the change and e-mail from after the change will be delivered to the same Outlook Inbox.
Will someone need to change the settings on my computer?
This should not be necessary. Changes will be made on the campus servers.
Will anything else change?
Not for most users. Your H drive folder on the network will be switched to your new username, and any known location where your account is referenced (databases, Moodle, Campus e-mail directory, etc) will automatically be updated without your intervention.
How will I log in?
The same way you do now, except you will use "FirstnameLastname@augustana.edu" wherever you used your former login name.
Whom should I contact with questions?
As always, contact the ITS Helpdesk at email@example.com or x7293.
Gil Koenigsaecker, ITS
Incoming students and parents alike visit the Augustana website to get an idea of who will be teaching classes in the fall. Even current students might like to know more about their instructors -- research interests, hobbies, travel photos, or even their favorite quote. A good way to get this information out is via a personal webpage. If you take a look at the faculty directory on our website you will see that there is a profile tab and a homepage tab. If you would like to add or update information in your profile tab, contact Leslie Dupree. If you would like to build a personal homepage you have several options. In the Olin Building all the computers are loaded with webpage authoring tools such as FrontPage. If you would like to work on your webpage at home this summer there is a free webpage authoring tool called NVU. You can download a copy from http://www.nvu.com If you save all your pictures and web pages in a folder on your computer you can copy that to a portable storage device, such as the pictured USB drive. Then bring it in to Olin and we can help you post that on our servers. There are a number of websites that offer tutorials as well.
Personalize a Mass Emailing
Beth Weber, ITS
Do you wish that you could personalize an emailing to each individual student in your classes? Or would you like to send a personalized email to an alumni but need to send the same basic letter to more than one person? If you wanted to send them a letter you might use Microsoft Word’s Mail Merge feature and insert their name, grades or donation amount from an Excel or Access file in a template letter. You can do the same thing in Outlook and send your message through an email and save on paper! This also helps with your emails not getting tagged as SPAM. Some email servers will tag a message as SPAM if it sees it’s being sent to a large amount of people. If you would like to see how to do a Mail Merge for an e-mail, visit ITS’s documentation page on the web at: http://campus/offices/its/documentation/office2007/word/pdf/MailMerge_Email.pdf.
If you have any questions please contact Beth Weber, at 7476 or email at firstname.lastname@example.org.
Update: Augustana's Network Speed
During the Spring term, ITS added two more T1 lines, which increased our internet access speed by approximately 40%. Our connection is now 10 megabits per second, or the equivalent capacity to about 300 dialup modems. Of course, we continue to look for ways to upgrade our capacity and make your experience using the network even better.
If you would like to use Moodle and have any questions, contact Shawn Beattie or Gil KoenigsaeckerHave a great summer!!
Visit us at http://its.augustana.edu