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Automotive Rentals

Automotive Rental

1.    All rentals will be booked through Facilities (Extension 7278) if the pickup location is the Rock Island campus. Augustana employees will be able to pick up the van at facilities at the time requested. These rentals will be billed directly to Augustana College. Augustana has a contracted car rental rate with "Enterprise" for Auto Rentals originating out of the Quad Cities.          

Rentals relating to pick up location outside of the campus will be reserved through the Concur travel reservation portal (Travel Portal Link).

3. Complete the driver training requirements as noted in link,http://campus.augustana.edu/vehicle_rental.htm

2.    You will need to provide a driver's license and your P-card at the time of the rental.  

3.    Your receipt will be available under the link Print Receipts for reservations through Facilities.    

4.    Please remember to bring the accident form at the time of the rental (available here from off campus).

Weekend Travel: 

Enterprise Rent-A-Car has a great 3 day weekend special on cars. With the weekend special, it is usually more cost effective to keep the car for 3 days versus 2.  For example, if you plan to have the car Friday and Saturday, it is usually lower cost to rent through Sunday and get 50% off instead of the standard discount.

Accidents and Insurance:

1.    The driver MUST notify the proper authorities (local police, state patrol or sheriff) in the event of an accident. During business hours, Tammy Sullivan should also be notified. 309-794-7203.

2.    A complete report of the accident must be filed as soon as possible at the Business Office.

3.    If the vehicle is disabled, have it towed to the nearest repair garage.

4.    Do not commit repair work to the garage until authorized by the Business Office.

Please obtain an Accident Insurance Form and complete as much information as possible and return to the Business office.

The Collision Damage Waiver (CDW) should not be accepted, as this will create a redundancy of coverage and increase in the cost of the rental. The College's master insurance policy includes rental vehicle coverage for vehicles valued at less than or equal to $35,000. The coverage includes a $1,000.00 deductible. In the event of an accident, applicable repair costs up to the deductible will be borne by the department of the user. An employee operating a College or rental vehicle for College business is covered by the College's worker's compensation and liability policies.

See Vehicle Rental Requests