All vehicle rentals must be called in to the Facilities Office at (309) 792-7728.
We require at least 24 hours notice to provide a rental car for you or your group.
Vehicles are rented through our existing contract with Enterprise. Our contract includes concierge service, which means
- Enterprise will drop off the vehicle on campus, and pick it up when you return.
(You can pick up and drop off the vehicle yourself, if necessary.)
- There is no need to refill the gas tank when you are done.
We need the following from you to reserve the vehicle:
- Departure date & time
- Return date & time
- Vehicle type (Compact, Standard Size, Full Size, Mini-Van, Small SUV, Medium SUV, Large SUV, Passenger Van)
- Departmental Account Number
- Name of driver(s)
- Photocopy of Driver's License for each driver
Students are allowed to drive rental vehicles. However, all drivers must be 21 years of age or older.
During your travel, you must always have the following documents with you:
- Current, valid Driver's License
- A printed copy of the accident form
Accidents and Insurance:
The driver MUST notify the proper authorities (local police, state patrol or sheriff) in the event of an accident. During business hours, Tammy Sullivan should also be notified. 309-794-7203.
A complete report of the accident must be filed as soon as possible at the Business Office. If the vehicle is disabled, have it towed to the nearest repair garage. Do not commit repair work to the garage until authorized by the Business Office. Please obtain an Accident Insurance Form and complete as much information as possible and return to the Business office.
The Collision Damage Waiver (CDW) should not be accepted, as this will create a redundancy of coverage and increase in the cost of the rental. The College's master insurance policy includes rental vehicle coverage for vehicles valued at less than or equal to $35,000. The coverage includes a $1,000.00 deductible. In the event of an accident, applicable repair costs up to the deductible will be born by the department of the user. An employee operating a College or rental vehicle for College business is covered by the College's worker's compensation and liability policies.