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Open Enrollment Information

The college's open enrollment period has now started and we must receive your benefits elections no later than Friday, August 22. A few highlights of benefits changes for the year ahead are contained below. Some things you may want to keep in mind as you make your benefit selections on your enrollment form that all you received in the mail from Butler Benefit Services/Sisco:

1.      Eligibility.  Due to the delay of the provisions of the Affordable Care Act, our eligibility for benefits remains the same. The open enrollment form provides the costs for full-time employees. If you are a part-time employee, the Office of Human Resources can provide eligibility criteria and cost information for eligible part-time employees. 

2.     Premiums.   There is a modest premium increase this year of $5 per month for single coverage and $5 per month for employee+1 and family coverage. The listed premiums assume you are paid on a 12-month basis. The annual premium remains the same but a different monthly equivalency is applied for those employees paid as 9 or 10-month employees.

3.     Wellness/Non-Wellness Premium Difference.  All employees can elect to participate in our Wellness Plan which will require participation in a health risk assessment.  Wellness health risk assessments must be completed via the beBetter Health website at:  between August 1, 2014 and October 3, 2014.  For those with spouse and family coverage, all adults must participate in the health risk assessment in order to receive the wellness premium.  For those who elect wellness but do not complete the assessment during the directed time frame, premiums will be adjusted for pay dates occurring after October 5th.  Pricing for participants who chose not to participate in wellness will be $100 more per month and per adult participant.

4.     Plan Deductibles.  Plan deductibles will remain the same for plan year 2014-15, with a deductible of $1250 for singles and $2500 for employee + 1 and families.  As in previous plan years, the deductible will continue to run on the calendar year.

5.     Office Visit and Emergency Room co-pays.  Office visit co-pays to in-network providers will remain the same at $30.  Emergency room co-pays will also remain the same at $150.

6.     Dental and Vision Insurance.  Last year the college moved to a self-insured dental plan in an effort to combat excessive rate increases.  Premium rates for dental insurance will remain the same for the upcoming year and plan benefits will also remain the same including the one-year waiting period for major services and orthodontia.  Additionally, vision premiums will remain the same.  We are in the process of finalizing arrangements for a new vision vendor.

7.     Flex Spending Plan.  This Year, the IRS maximums have remained the same; $2500 for the medical flexible spending election and $5000 for the dependent care election (For dependent care, please note the maximum election of $2500 if married filing separately).

8.     Retirement Plan Changes.  After 24-months of planning and preparation, our new retirement plan takes effect with the first payroll of the new academic year.  You will receive a transition guide at your home address in the coming weeks directly from TIAA-CREF that will provide step-by-step guidance on the important decisions and options available to you.  The first step is completing the Augustana salary deferral form that provides our payroll staff with information on how much of your salary you elect to defer for retirement savings.  As a reminder, the college will match the first 4% of employee savings and guarantees a $500 contribution to any participant who contributes at least 1%.

  • Retirement Plan Election Form.  This form will be mailed to your home address with your open enrollment packet from Butler/ Sisco.   This form must be completed and returned to the HR Office no later than September 1, 2014.  Any eligible participant who does not return this form will be automatically enrolled with a 4% contribution on September 19, 2014.
  • You can make changes to your deferral amount at any time throughout the year by contacting the payroll office and completing an updated form.

You will receive additional information from our record-keeper TIAA CREF about how to make your investment allocation decisions within our new plan options.

What's Next?

Now that you've received your forms in the mail, your next steps are as follows:

  • Check your address and personal information and note any necessary changes
  • Indicate what benefits you would like to select for the year ahead. Please note that changes to your elections can only be made in a very narrow number of qualifying life events. The benefit elections made on this form generally can NOT be changed until next year's open enrollment period. On the back page of the enrollment form, there are multiple areas where your signature is necessary.
  • If you would like to participate in the flexible spending plan, complete and sign the flexible spending plan enrollment form indicating the amount you want to set aside on an ANNUAL basis for each category.
  • Return your completed enrollment forms to Human Resources.  We highly suggest you return these in person so that if additional information is necessary we can collect it at that time.  You can return these to HR at any of the following times/locations:

                o   The Augustana Wellness Fair on August 19 at the College Center.  

                o   Any day between 8am-4:30pm at the Office of Human Resources (2nd floor of Sorensen)

  • All employees must complete an enrollment form, even if you want to waive all benefits.  Enrollment forms must be completed and returned by August 22, 2014.

Still have questions?  Just call or e-mail any member of the Human Resources Team:

Ashley Osborn - (309) 794-7352

Tammy Showers - (309) 794-7740

Brandon Tidwell - (309)-794-7141

Laura Ford - (309) 794-7452