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Fleet Safety Policy

The Fleet Safety Policy identifies the guidelines and training requirements for use of all campus owned, leased, or rented vehicles with additional restrictions for larger passenger vans (10-plus). 

All drivers must complete the required training prior to April 15, 2016. Vehicle requests after this date will be denied without the completion of required training.

For more information about the guidelines and training requirements, email motorpool@augustana.edu or call the Office of Facility Services at 309-794-7278.

Age requirements

Minimum age requirement is 21 for campus owned, leased, or rented cars, trucks, mini-vans and personal transport vehicles (PTVs), such as golf carts, GEMs and Gators.  

Minimum age requirement is 25 for all 10-plus passenger vans, no exceptions. This includes all campus owned, leased and rented 10-plus passenger vans.

Required training

Before driving any vehicle for college business or events, ALL drivers are required to complete the online safety training relevant for the type of vehicle they will be using.

Students only need to complete this training once during their time at Augustana. Employees need to renew their training every four years.

Training for street vehicles consists of three different modules: Defensive Driver (all vehicles); Large Van Module 1 (10-plus passenger vans) and Large Van Module 2 (10-plus passenger vans). Each session takes about 15-20 minutes to complete and can be accessed from any computer on or off campus.

Employees are responsible for requesting the necessary training by completing the Training Request Form. Within 48 hours of completing the request form, the employee will receive an email link to gain access to the training with an assigned deadline. Successful completion of the training is required for all drivers.

Training for PTVs, which consist of golf carts, GEMs and Gators, is different. Those wishing to use a PTV must view the PTV Training PowerPoint and complete the training record at the end. The training record needs to be sent to motorpoor@augustana.edu prior to utilizing a PTV.

Student drivers

Must have at least two years of driving experience.

Complete required training as outlined above

All student drivers are required to pass a Motor Vehicle Record (MVR) check. This process needs only to be completed once during the students’ time at Augustana.

To request an MVR Authorization online form, email motorpool@augustana.edu.

The completed form should be sent, along with a copy of the driver’s license and signed copy of the Credentialed Driver Agreement, to motorpool@augustana.edu for processing. Typically, results take 48 hours.

Frequent drivers

"Frequent drivers" are those who are required to drive for their jobs. They also must complete and pass a Motor Vehicle Record check (bi-annually). An MVR Authorization form must be completed. To request an MVR Authorization online form, email motorpool@augustana.edu.

Once completed, the form should be sent along with a copy of the drivers license and signed copy of the Credentialed Driver Agreement to motorpool@augustana.edu for processing. Typically results take 48 hours.

Must have at least two years of driving experience.

Complete required training (every four years).

Occasional drivers

“Occasional drivers” are those who will be driving a campus owned, leased or rented vehicle on a minimal basis. They are not required to do so as part of their job. This could include but is not limited to faculty, staff and volunteers.

No MVR is required for occasional drivers. However, the Credentialed Driver Agreement  and a copy of the driver's license need to be sent to motorpool@augustana.edu.

Must have at least two years of driving experience.

Complete required training (every four years). Volunteers or non-employees can request the online training by using the Training Request Form.

Large passenger vans (10-plus)

Minimum age requirement is 25 for all 10-plus passenger vans, no exceptions. Again, this includes all campus owned, leased and rented 10-plus passenger vans.

Augustana-owned vans now will be limited to local use only (within 50 miles), and will not be available for rental on long-distance trips. Due to this restriction, it is required that contracted rentals be used. Please be sure to plan accordingly, as contracted rental rates may be higher than rental rates for Augustana-owned vans.

K-12 passengers (18 and younger) are not allowed to travel in 10-plus passenger vans at any time. This includes shuttle services on campus for visit days, camps, athletic events or any travel to and from events off campus.

Vehicle reservations

Reservations for renting cars need to be made at least 48 hours in advance to guarantee availability.

Reservations for renting trucks, SUVs, mini-vans and  10-plus passenger vans need to be made at least seven days in advance. However, due to the limited availability of these vehicles, more advance notice is suggested.

All campus owned, leased, or rented vehicles are to be reserved using the Campus Vehicle Reservation Form. Upon completing the form, you will receive an email confirmation within 24 hours.