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Posts Tagged ‘Google Drive’

Don’t lose files during Finals Week

October 27th, 2014 No comments

Untitled-10 copyIt’s about that time again. Finals week is approaching and students are working on papers and projects right up to the deadlines. This is the worst time for data loss on campus, so take a minute from studying and consider the following tips for protecting your files:

  1. Know where your file is saved – sometimes when you download a file from your email, it is saved in a temporary location. Once it is downloaded to the computer, make sure to Save As and follow tip #2.
  2. Save your file in a safe place – campus lab computers have deepfreeze on them, so all files saved on the C:drive will be deleted upon restart.
    Safe places include:

  3. Save early and save often
  4. Save your file in two places – consider downloading Google Drive to your computer for automatic cloud backup
  5. Make sure to eject flash drives and other storage devices before you remove them from a computer!

Phishing Emails

Once again, ITS has received reports of a phishing attempt that is going around campus. This attempt appears like a message with a link to a file in Google Drive:
Inline image 2

Some details that should make you suspicious of this email:
  1. Misspellings and grammar errors (i.e. space before the question mark, misspelling of doc in “view dock here”, its when it should be it’s, etc). Especially when the sender usually pays attention to these details
  2. The email asks you to sign to Google Apps to view the document when you are already signed in to read your email.
  3. When you hover over the link, you can see that it is a shortened link and not a docs.google.com link.

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