When you’re accessing your Google Calendar on your iPad or other iOS device, you basically have three main options. Each has pros & cons.
1. Use the Mail & Calendar apps that comes from Apple
This requires you to turn on Mail or Calendar syncing under Settings…Mail, Contacts, and Calendars. You then use the native iOS apps that come preinstalled. The con to this is that your interface will be completely different from other Google Apps web-based experiences. One major plus, however, is that you can access email and calendar information when you are away from a WiFi connection or Cellular Data. Also, users have noticed that calendar changes can take around 15 minutes or so to be reflected on the web.
2. Use Safari or other browser and view the mobile version of your calendar/email
Google detects that you are on a mobile device and presents a streamlined version of your email or calendar. Some features are removed or are limited to make the mobile experience easier. To go this route, typically you just log in to your web-based Google Apps just like you would on a desktop computer, however your browser is detected to be mobile and you are redirected to the mobile site. The mobile site uses less data (WiFi or Cellular) and therefore should be fairly fast. However, you can not access this version unless you have a data connection of some kind.
3. Use Safari or other browser and view the desktop version of your calendar/email
In the mobile version of Google Apps email and calendars, you should see a link that says “Desktop” at the bottom of the page. Switching to this view should present a version of your email or calendar that looks very similar to the version on your desktop. However, since mobile browsers are limited, some features may not appear or work correctly. However, it’s nice to have the option!
Now that most users at Augustana are using Windows 7, a great new feature available is Windows DVD Maker. You can find it under Start/All Programs, or use the Search feature. A great tutorial on how to use it was posted at SevenForums.com — I am embedding it in this post.
This will show you how to open and use Windows DVD Maker in Windows 7 to create and burn a pictures and videos DVD that you can watch on a computer or on a TV using a regular DVD player. You can also customize the DVD menu style and text before you burn the DVD.
Windows DVD Maker is only available in the Windows 7 Home Premium, Professional, Ultimate, and Enterprise editions.
Google Drive was recently announced as a new feature and enhancement to Google Docs. It allows each Google user to store her files on Google’s servers and have a special folder synchronized so that when you place new files there, they will be moved to all other devices running Google Drive. Google Drive is not yet enabled for our Google Apps domain. It will be at some point soon. It can be enabled for your personal Google (gmail.com) account, if you have one.
If you have used Dropbox, Google Drive works in much the same way. You install a Mac or PC client, and a folder is created on your hard drive. Initially, it is loaded with all of the files in your Google Docs area that you own. On the PC it creates a system tray icon where you can log in/out or other functions. On the Mac, it appears as a drop-down menu up in your menu bar. Continue reading →
This tech tip from Sean McBride of ITS (if you need any help using this feature, please call the helpdesk at x7293):
We have recently deployed a newly added security feature within the Google Apps Email system. It specifically designed for email that has a “spoofed” or fraudulent email from: address that may state it has been sent from a user within the @augustana.edu domain. This tactic is normally employed by spammers and the like to attempt to circumvent normal spam blocking sweeps. Now any email that has originated from our augustana.edu Google Apps email system is digitally signed with an electronic water mark and users can now check their own email if they have doubts as to the validity of the item.
Below is a screen shot with the newly added signed by security field highlighted. By hovering over the “down arrow / triangle” after the list of recipients in an open email a “Show details” popup will appear, clicking it will bring up the mini window pictured in the screen shot below. The user can then see whether this email was digitally signed by our Google Apps system.
Users being upgraded from Windows XP to Windows 7 will receive, among many other upgrades and enhancements, a great built-in way to take screen shots. Since the early days of Windows, using the Print Screen button, located in the upper right corner of your keyboard, was a quick way to grab the entire contents of your screen into your system’s clipboard. You can still do that under Windows 7, but a new tool, the Snipping Tool, is also available. To find it, go to your Start button and then type “Snip” in the search area. The first tool that comes up should be the Snipping Tool. When you launch it, it allows you to create a new snip by dragging a box around any area of your screen. Then, you can either save it as a graphic file or copy it to your clipboard. Very handy!
Veteran Mac users will note that this capability has been built-in to the Mac OS for years. On the Mac, use Command-Shift-3 to take a whole-screen shot (which is dropped as a file on your desktop) or use Command-Shift-4 to snip out a region of your screen.
Google+ is Google’s social network. Like Facebook, Google+ allows you to share information with your friends, acquaintances, co-workers, classmates, and the world. Augustana uses Google Apps for our email, calendar, document sharing, and more – which means that Augustana users will now be able to create Google+ accounts with their Augustana email addresses.
While originally only available to Gmail accounts, Google+ is now available to Google Apps subscribers. After some initial testing within ITS, we have decided to make it available to the entire campus. There are some really cool things that you can do with Google+ including hangouts (where you make yourself available for text/audio/video chat with up to 10 people) and circles (friend groups that allow you to share information with only the appropriate people).
Important note: Google+ requires users to use their real name when creating accounts which is illegal to do for people under 18. Therefore, Google+ requires users to be 18 to use their service. If you sign up for Google+ and are not yet 18, Google may suspend not only your Google+ account but your general Google Apps account as well. Therefore, DO NOT sign up for Google+ if you are younger than 18!
The ITS support page provides links to the official Google+ support. Check it out to learn a bit more about the service before it is rolled out to the campus next week: http://www.augustana.edu/x39063.xml.
Now that break is coming up it would be a good idea to change your password if you haven’t done so recently. Network passwords expire a couple of times a year so it’s important that you know how to change them if you’re off campus. Note: Google Apps passwords do not expire.
You can change your password in either Webadvisor or Moodle using the “Change Your Password” Link. Continue reading →
We’ve been receiving some questions about Google’s new look. Starting in June of this year, Google began to change some of their designs. To learn directly from Google why they have been changing their look, I’ll refer you to their official blogs:
This week’s tip from Leslie DuPree in Web Services. To view this tip on our blog, go to:
All faculty and staff members have the ability to login and edit their directory page on the college website. If you haven’t seen your own page and you wonder what it looks like, then search for your name on our site; use the search box at top right of every web page . Your directory page should be the top search result.