Brand

Augustana Endowment Society records
1894-2013

MSS 205
Approximately 5 linear feet



Creator:

Augustana Endowment Society

Language:

English

Access:

There are no restrictions on the use of this collection

Access points:

Augustana Endowment Society.
Women -- Societies and clubs.
Endowments.

Finding aid prepared by:

Emily Hughes Dominick, 2006.
Updated by Emily Hughes Dominick, 2007.
Kelsey O'Connell, 2010.
Gina Balestri, 2011.
Julia G. Westblade, 2012, 2013.
Rukmini Girish, 2013.

Repository:

Augustana College Special Collections
Thomas Tredway Library
639 38th Street
Rock Island, Illinois 61201
309-794-7643
specialcollections@augustana.edu




Custodial History
Historical Note
Scope and Content
System of Arrangement
Box List
Related Collections



CUSTODIAL HISTORY

Name of the group was originally Augustana College and Theological Seminary Endowment-Fund Society. The name was changed to Augustana Endowment Society in 1948-1949. Materials were donated by Lillian Nelson in 2002 and 2006 and other members of the society. Minutes, correspondence, newspaper clippings, financial records, and inventories, dating from 1993-2008, were donated by Nancy Califf in 2011. Ruth Anne Hartman donated 2002-2010 correspondence and financial records in 2011. Zen Henning and Nancy Califf donated additional materials in 2012. Ruth Anne Hartman and Zen Henning donated treasurer's records and board minutes in 2013.

 

HISTORICAL NOTE

In the spring of 1894, a group of concerned women associated with Augustana College and Theological Seminary met to discuss the long-term financial stability of the school.  The outgrowth of this initial meeting was the formation of the Augustana College and Theological Seminary Endowment Fund Society that was incorporated in 1894 and later renamed Augustana Endowment Society.  The Society's original objective as stated in its constitution was "to assist in creating funds for the endowment of Professorships at Augustana College." In 1943 their constitution was amended to reflect more flexible goals of contributing to the "general welfare and upkeep" of the College.
 
As stated in their constitution, membership is limited to women willing to pay small annual membership dues.  The constitution also provides for non-voting honorary life memberships available to any person, male or female, who pays a more substantial one-time fee.  The group has seen fluctuating active membership over the years but it currently stands at about 150.  The Augustana Endowment Society holds monthly meetings with varied programs of guest speakers or performers followed by a general business meeting.

Through modest membership fees and occasional gifts, the Society has accumulated funds to contribute to the College in various ways.  Most notable was their first major gift amounting to $40,000 presented to Augustana in 1943 and added to the general endowment.  In 1994, the Society presented a $50,000 donation for use by the Theater Department.  Other gifts have included three grand pianos, renovation and furnishing of various rooms and buildings on campus, conservation of several paintings, and purchase of photocopiers for the Augustana College Special Collections.

 

SCOPE AND CONTENT

The Augustana Endowment Society records date from 1894 to 2012 and measures approximately 5 linear feet.  The collection consists of 4 series: Administrative Files, Financial Records, Yearbooks, and Artifacts

The Administrative Files series is divided into 5 sub-series: Historical, Legal Papers, Membership Records, General Correspondence, and Meeting Minutes.  The Historical sub-series (1970-1972, 1994) includes histories of the Society written by members, a overview of the Augustana's General Endowment, and newspaper clippings. In 2013, a talk given by Esther A. Albrecht concerning the early history of the society was added. Legal Papers (1894-2012), contains legal documents including Articles of Incorporation, amendments to the articles, constitutions and by-laws and other documents that define the Society's purpose and legal status.  Membership Records (1900-2009), consists of bound membership ledgers that include lists of both honorary and active members.  General Correspondence (1894-1994) largely consists of letters received from men and women responding to invitations to becoming "honorary members."  Other correspondence includes miscellaneous notes, receipts, bequests, invitations, and other information.  The Meeting Minutes and Reports (1894-2013) sub-series documents the content of monthly meetings as collected by the secretary.  The minutes were recorded in bound books from 1894 through 1943.  Other materials shared at the meetings would also be gathered by the secretary and affixed to pages within the bound books or stored in envelopes affixed to the pages of the books.  For preservation purposes, these pages have been removed where appropriate and stored separately.  The items that have been removed are labeled as Reports.  In some cases, it was too damaging to remove the reports from the bound books, so these can be found following the meeting minutes.  Starting in 1952, minutes were no longer recorded in bound books so reports are included with the meeting minutes as they would have been collected by the secretary at the meetings.   There is a gap in the minutes from 1943 through 1952.

The Financial Records includes bound cashbooks (1894-1998) that track receipts and disbursements, receipts, treasurer's correspondence, as well as other information regarding bank accounts, stocks, and the safe deposit box.  The items in this series were accumulated and created by the treasurer of the society.

The Yearbooks series (1907-2012) is a collection of each of the societies yearbooks since their first yearbook in 1907.  The yearbooks include the constitution, the annual calendar of events, a list of officers and committees, a list of active members, past presidents, and a brief history.  There is at least one copy of each issue of the yearbooks; if available, two copies of the yearbook are preserved. 

The Artifacts series (1919) contains one wooden gavel presented to the society by J.W. Casto in 1919. It was tranferred to Special Collections from the Office of Advancement.

 

SYSTEM OF ARRANGEMENT

In general, the resources are arranged chronologically at the sub-series level.  Due to a combination of oversized and standard sized Hollinger boxes, contents of a series or sub-series are not necessarily stored with the rest of that series.  Please note box and folder of item in order to locate correct information.  The arrangement scheme for the collection was imposed during processing in the absence of a usable original order. 

 

BOX LIST

Box 1
   Administrative files.  — 1894-2012
      Historical. — 1970-1972, 1994, undated
         Historical Information. — 1994, undated
         Newspaper Clippings. — 1970-1972, 1994, undated
         Anniversaries.—1989,1994

      Legal papers. — 1894-2012, undated
         General forms and guidelines for not for profit designation. — 1944-1968
         Constitutions and amendments. — 1894, 1960, 1986, undated
         Charters. — 1894, 1915
         Not-for-profit status. — 1975-2010, scattered
         Legal correspondence. — 1915-1957
         Legal correspondence. — 1985-1993
         Job Descriptions. — 2006-2013

Box 2      
      Membership records. — 1900-2009
         Membership book 1. — 1900-1920
         Membership book 2. — 1920-1935
         Membership book 3. — 1925-1938
         Officers and Committee.—1993-2009, scattered
Box 3
      General Correspondence. — 1894-1994
         Correspondence. — 1894-1899
         Correspondence. — 1902-1917
         Correspondence. — 1926-1961
         Correspondence. — 1983-1994
      Meeting minutes and reports.  — 1894-2009
         Meeting minutes. — 1894-1901
         Meeting minutes. — 1901-1910
         Meeting minutes. — 1910-1922
Box 4
         Meeting minutes. — 1922-1943
         Reports. — 1920-1921
         Reports. — 1921-1922
         Reports. — 1922-1923
         Reports. — 1923-1924
         Reports. — 1924-1925
         Reports. — 1925-1926
         Reports. — 1926-1927
         Reports. — 1927-1928
         Reports. — 1928-1929
         Reports. — 1929-1930
         Reports. — 1930-1931
         Reports. — 1931-1932
         Reports. — 1932-1933
         Reports. — 1933-1934
         Reports. — 1934-1935
         Reports. — 1935-1936
         Reports. — 1936-1937
         Reports. — 1937-1938
         Reports. — 1938-1939
         Reports. — 1939-1940
         Reports. — 1940-1941
         Reports. — 1941-1942
         Reports. — 1942-1943
         Reports. — 1944-1952
         Meeting minutes. — 1952-1958
         Meeting minutes. — 1959-1963
         Meeting minutes. — 1964-1968
         Meeting minutes. — 1969-1972

Box 5
         Meeting minutes. — 1972-1973
         Meeting minutes. — 1973-1974
         Meeting minutes. — 1974-1975
         Meeting minutes. — 1975-1976        
         Meeting minutes. — 1976-1977
         Meeting minutes. — 1977-1978
         Meeting minutes. — 1978-1979
         Meeting minutes. — 1979-1980
         Meeting minutes. — 1980-1981
         Meeting minutes. — 1981-1982
         Meeting minutes. — 1982-1983
         Meeting minutes. — 1983-1984
         Meeting minutes. — 1984-1985
         Meeting minutes. — 1985-1986        
         Meeting minutes. — 1986-1987
         Meeting minutes. — 1987-1988
         Meeting minutes. — 1988-1989
         Meeting minutes. — 1989-1990
         Meeting minutes. — 1990-1991
         Meeting minutes. — 1991-1992
         Meeting minutes. — 1992-1993
         Meeting minutes. — 1993-1994
         Meeting minutes. — 1994-1995
         Meeting Minutes.—  1995-1996
         Meeting minutes. — 1996-1997
         Meeting minutes. — 1997-1998
         Meeting minutes. — 1998-1999
         Meeting minutes. — 2000-2001
         Meeting minutes.—  2001-2002
         Meeting minutes.—  2002-2003
         Meeting minutes. — 2003-2004
         Meeting minutes. — 2004-2005
         Meeting minutes. — 2005-2006
         Meeting minutes.— 2006-2007
         Meeting minutes.— 2007-2008

Box 12
         Meeting minutes.— 2008-2009
         Meeting minutes.— 2009-2010
         Meeting minutes.— 2010-2011
         Meeting minutes.— 2011-2012
         Meeting minutes.— 2012-2013

Box 6
   Financial records. — 1894-2010
         Treasurer's cashbook. — 1894-1926
         Treasurer's cashbook. — 1894-1928
         Treasurer's cashbook. — 1894-1932

Box 7

        Treasurer's cashbook. — 1928-1952
        Treasurer's cashbook. — 1932-1998
         

Box 8

         Treasurer's cashbook.— 2002-2010
         Treasuer's reports.— 1993-2012
         Dues.— 2010-2013
         Bank savings books. — 1898-1902, 1928-1939
         Treasurer's correspondence. — 1910-1952
         Treasurer's correspondence.—1993-2012, scattered  
         Receipts. — 1930-1958
         Receipts.— 2007-2012
         Certificates of stock. — 1930-1937
         Deposit slips. — 1940-1943
         Safe deposit inventories. — 1949-1957
         Internal Revenue Services.— 2006-2010, 2012
         Illinois Reports.— 2009-2012
         Mutual Funds.— 2006-2012
Box 9      
   Yearbooks.  — 1907-2012
         Yearbooks. —1907-1959

Box 10
         Yearbooks, bound volume. — 1960-1975
         Yearbooks. — 1960-1966
         Yearbooks. — 1967-1972
         Yearbooks. — 1973-1978   
         Yearbooks. — 1979-1985
         Yearbooks. — 1986-1995   
         Yearbooks. — 1996-2005
         Yearbooks. — 2006-2013

Box 11
   Artifacts
          Gavel, 1919

 

RELATED COLLECTIONS

None known

 

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